Program & Administrative Assistant - Office Operations

Travel Security Careers; Clifton Forge (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant in Clifton Forge, VA. The role supports managers and staff with essential administrative coordination, data tracking, scheduling, and records management to keep operations running smoothly.

The position emphasizes accuracy, attention to detail, and effective communication across teams. Applicants should be prepared for an office-based work environment with varying schedules.

Qualifications

• Experience providing administrative or program support in a busy office.
• Proficient with MS Office and data management tools.
• Ability to manage multiple tasks with accuracy.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Multitasking

Discretion with information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant in Clifton Forge, VA. The role supports managers and staff with essential administrative coordination, data tracking, scheduling, and records management to keep operations running smoothly.

The position emphasizes accuracy, attention to detail, and effective communication across teams. Applicants should be prepared for an office-based work environment with varying schedules.