Federal Program Assistant: Admin & Data Coordination

Travel Security Careers; New York (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants provide essential administrative support to managers and staff, coordinating daily office activities and ensuring accurate data handling. They may assist with payroll, HR duties, scheduling, and program analysis while maintaining records and preparing internal communications.

Positions emphasize detail-oriented individuals who can manage multiple tasks, work with diverse teams, and help keep offices on schedule.

Qualifications

• Specialized administrative or program support experience preferred.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, records, and performance information.
• Proficiency with office software and records management.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with payroll, HR, scheduling, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, policies, and electronic systems.
• Support implementation of new procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organizational skills

Attention to detail

Communication

Data entry

Time management

Customer service

Discretion with sensitive information

Education

Degree not strictly required

Tools

MS Office

Job description

Transportation Security Administration (TSA) program assistants provide essential administrative support to managers and staff, coordinating daily office activities and ensuring accurate data handling. They may assist with payroll, HR duties, scheduling, and program analysis while maintaining records and preparing internal communications.

Positions emphasize detail-oriented individuals who can manage multiple tasks, work with diverse teams, and help keep offices on schedule.