Federal Program & Admin Specialist

Travel Security Careers; Rutledge (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Rutledge, AL seeks Program Assistants to provide administrative coordination, data tracking, scheduling, records, payroll, and day-to-day program support across offices and airport operations.

Responsibilities include coordinating daily activities, preparing reports, maintaining electronic files, communicating with teams, and assisting with finance, HR, and timekeeping as assigned. A detail-oriented team player who can manage multiple tasks is ideal.

Qualifications

• Experience providing administrative support in a busy office.
• Ability to track and report on program information.
• Familiarity with payroll, HR, scheduling, or timekeeping functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Time management

Tools

Microsoft Word

Excel

PowerPoint

Job description

The Transportation Security Administration in Rutledge, AL seeks Program Assistants to provide administrative coordination, data tracking, scheduling, records, payroll, and day-to-day program support across offices and airport operations.

Responsibilities include coordinating daily activities, preparing reports, maintaining electronic files, communicating with teams, and assisting with finance, HR, and timekeeping as assigned. A detail-oriented team player who can manage multiple tasks is ideal.