Program Operations & Administrative Specialist

TSA Hiring Service; Vincent (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Vincent, AL, is seeking Program Assistants to support administrative coordination and data tracking for various TSA operations. The role emphasizes accuracy, multi-tasking, and collaboration with managers and staff to keep offices and programs running smoothly.

The position involves handling records, scheduling, correspondence, and data analysis, with duties spanning finance, HR, payroll, and workflow support across different program areas.

Qualifications

• Specialized experience in office administration or program support.
• Ability to manage multiple tasks and meet deadlines.
• Experience preparing reports and maintaining records.
• Strong written and verbal communication.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Spreadsheets

Job description

Transportation Security Administration in Vincent, AL, is seeking Program Assistants to support administrative coordination and data tracking for various TSA operations. The role emphasizes accuracy, multi-tasking, and collaboration with managers and staff to keep offices and programs running smoothly.

The position involves handling records, scheduling, correspondence, and data analysis, with duties spanning finance, HR, payroll, and workflow support across different program areas.