Federal Administrative & Programs Specialist

Travel Security Careers; Oolitic (IN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide administrative support, coordinate daily office activities, and manage records and communications. The role includes preparing reports, maintaining files, and assisting with payroll, scheduling, and HR tasks.

The position emphasizes accuracy, discretion, and the ability to manage multiple assignments while ensuring compliance with procedures and official guidelines.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar management

Customer service

Discretion

Multitasking

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide administrative support, coordinate daily office activities, and manage records and communications. The role includes preparing reports, maintaining files, and assisting with payroll, scheduling, and HR tasks.

The position emphasizes accuracy, discretion, and the ability to manage multiple assignments while ensuring compliance with procedures and official guidelines.