Federal Admin & Programs Specialist — Office & Ops

Transportation Security Careers; Hollis (ME); On-site; USD 21,000 - 36,000; Full time

Job summary

Transportation Security Administration (Department of Homeland Security) is seeking a Program Assistant to provide administrative and program support. The role involves coordinating office activities, tracking deadlines, and maintaining records while assisting with finance, HR, scheduling, payroll, and other program areas.

The position emphasizes data entry, reporting, and strong communication with managers, timekeepers, and staff.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Capability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration (Department of Homeland Security) is seeking a Program Assistant to provide administrative and program support. The role involves coordinating office activities, tracking deadlines, and maintaining records while assisting with finance, HR, scheduling, payroll, and other program areas.

The position emphasizes data entry, reporting, and strong communication with managers, timekeepers, and staff.