Federal Admin & Programs Assistant

Transportation Security Careers; Elgin (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking a Program Assistant to provide essential administrative and program support to managers and staff in a fast-paced environment. The role involves coordinating daily activities, maintaining records, and handling data across multiple systems.

Responsibilities include preparing reports, scheduling meetings, aiding payroll and HR tasks, and ensuring accuracy and compliance with procedures.

Qualifications

• Applicants generally need specialized experience at the level stated in the official announcement.
• Relevant experience may include:
• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional

Ability to manage several assignments

Discretion handling sensitive info

Job description

Transportation Security Administration is seeking a Program Assistant to provide essential administrative and program support to managers and staff in a fast-paced environment. The role involves coordinating daily activities, maintaining records, and handling data across multiple systems.

Responsibilities include preparing reports, scheduling meetings, aiding payroll and HR tasks, and ensuring accuracy and compliance with procedures.