Faculty Support & Events Coordinator

Harvard University; Massachusetts; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans

Wellbeing resources

Tuition assistance

Commuter benefits

Job summary

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support for faculty in the Faculty of Arts and Sciences. The role serves as the primary contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position requires five years of administrative or customer service experience, a preferred bachelor’s degree, and excellent organizational and communication skills.

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 7 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers.
• Provide support for faculty members directly related to their teaching and research portfolio.
• Provide support for events led by faculty.
• Provide administrative support to all lab members.
• Assist with purchasing and vendor coordination.
• Support proposal preparation and grant documentation.
• Support lab members orientation and onboarding.

Skills

Organizational skills

Time management

Communication skills

Discretion

Stakeholder coordination

MS Word

MS Excel

PowerPoint

Canvas

Concur

Independent work

Education

Bachelor’s degree

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support for faculty in the Faculty of Arts and Sciences. The role serves as the primary contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position requires five years of administrative or customer service experience, a preferred bachelor’s degree, and excellent organizational and communication skills.