Faculty Support & Operations Specialist

Harvard Faculty of Arts and Sciences; Cambridge (MA); Híbrido; USD 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Retirement plan

Tuition assistance

Descripción de la vacante

Harvard University’s Faculty of Arts and Sciences is seeking a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The role serves as the primary point of contact for administrative matters and coordinates day-to-day activities, with a strong in-person presence required.

Responsibilities include calendar/travel/expenses, preparing materials, event support, permissions/copyright handling, Canvas updates, and cross-functional

Formación

• Three years minimum of administrative or customer support experience.

Responsabilidades

• Manage calendars, travel, expenses, and daily administrative needs of faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers
• Provide support for faculty members directly related to their teaching and research portfolio
• Provide support for events led by faculty
• May be responsible for obtaining permissions and copyright registration
• Updates Canvas course materials when TFs are not available
• Submit faculty concur expense reports
• Assists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines
• Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
• May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.

Conocimientos

Strong organizational skills

Time management

Written and verbal communication

Discretion and judgment

Independent work

Stakeholder coordination

Customer service

Microsoft Word

Excel

PowerPoint

Educación

3 years of admin/customer support experience

Herramientas

Canvas

Concur

Descripción del empleo

Harvard University’s Faculty of Arts and Sciences is seeking a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The role serves as the primary point of contact for administrative matters and coordinates day-to-day activities, with a strong in-person presence required.

Responsibilities include calendar/travel/expenses, preparing materials, event support, permissions/copyright handling, Canvas updates, and cross-functional