Faculty Assistant: Administrative Partner to Professors

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans

Wellbeing resources

Tuition assistance

Commuter benefits

Job summary

The Faculty Assistant (FA) at Harvard University provides administrative and operational support to faculty to enable effective teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities, with strong in-person presence required.

Key responsibilities include calendar management, travel, expense processing, event support, and collaboration with partners across the faculty and shared services to ensure timely, accurate

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills
• Professional written and verbal communication skills
• Discretion and sound judgment
• Ability to work independently and elevate issues appropriately
• Stakeholder coordination across faculty and shared services
• Experience supporting multiple faculty simultaneously with a customer-service orientation
• Familiarity with higher education, research administration, or academic operations preferred
• Ability to handle confidential information with discretion
• Ability to work across teams with diverse projects and constituencies
• Strong skills in Word, Excel and PowerPoint; Canvas and Concur a plus

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (events, visitors, purchasing)
• Route faculty requests to functional partners and shared service centers
• Provide support for teaching and research portfolios
• Assist with events led by faculty
• Update Canvas course materials when TFs are not available
• Submit faculty concur expense reports
• Assist with submission of corporate card receipts and deadlines
• Use multiple technical applications including word processing, databases, spreadsheets, graphics and presentation software

Skills

Administrative support

Customer service

Stakeholder coordination

Multi-tasking

Independent work

Communication

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

The Faculty Assistant (FA) at Harvard University provides administrative and operational support to faculty to enable effective teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities, with strong in-person presence required.

Key responsibilities include calendar management, travel, expense processing, event support, and collaboration with partners across the faculty and shared services to ensure timely, accurate