Academic Faculty Support Specialist

Harvard University; Massachusetts; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans with university

Wellbeing resources

Tuition assistance and reimbursement

Commuter benefits

Job summary

The Faculty Assistant at Harvard University provides administrative and operational support to faculty to enable effective teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities.

Strong in-person presence required. Ideal candidates will have at least three years of administrative or customer support experience, excellent organizational and communication skills, and the ability to manage competing priorities across

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills with attention to detail.
• Professional written and verbal communication skills; discretion and sound judgment.
• Ability to manage multiple priorities across faculty portfolios.
• Familiarity with higher education operations; experience with Canvas and financial tools is a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs for up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Provide primary administrative support for faculty activities (events, visitors, purchasing).
• Route requests to partners and coordinate with shared services.
• Support teaching and research portfolios; assist with events led by faculty.
• Update Canvas course materials when TFs are unavailable.
• Submit faculty expense reports and assist with payment deadlines.
• Use word processing, database management, spreadsheets, graphics, and presentation software; calendar and email.

Skills

Organizational skills

Time management

Multi-priority handling

Written communication

Verbal communication

Discretion

Independent work

Stakeholder coordination

Customer-service orientation

Higher education familiarity

Confidentiality handling

Team collaboration

Microsoft Word

PowerPoint

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

The Faculty Assistant at Harvard University provides administrative and operational support to faculty to enable effective teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities.

Strong in-person presence required. Ideal candidates will have at least three years of administrative or customer support experience, excellent organizational and communication skills, and the ability to manage competing priorities across