Faculty Lifecycle Operations Coordinator

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision health保险

Retirement plans

Wellbeing resources

Family and caregiver support

Tuition assistance and reimbursement

Commuter benefits

Job summary

The Department Services Coordinator at Harvard University's Faculty of Arts and Sciences provides administrative support for faculty hiring, appointment, onboarding, and review processes, coordinating documentation, communications, and transactional activities to ensure timely processing of faculty personnel actions.

Working with academic departments and central offices, you will maintain operational efficiency, handle confidential information with discretion, manage multiple deadlines, and

Qualifications

• 3+ years in administrative or related professional roles.
• Experience in a complex administrative environment, preferably higher education.
• Strong organizational skills with ability to manage multiple processes and deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating across departments.
• Discretion handling confidential information.
• Proficiency with Microsoft Office and aptitude to learn enterprise systems (e.g., Aurora).

Responsibilities

• Manage organizational systems for tracking work in progress and filing.
• Gather and compile feedback from advisees to support faculty review and evaluation processes.
• Process sabbatical leaves.
• Initiate visa processing for new faculty appointments and submit required information.
• Communicate with new faculty to initiate I-9 employment verification and provide guidance on documentation.
• Enter and monitor appointment transactions within Aurora.
• Review payroll registers and process educational loans and unemployment claims.
• Testing systems and other duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Independent work

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Aurora

Enterprise systems

Job description

The Department Services Coordinator at Harvard University's Faculty of Arts and Sciences provides administrative support for faculty hiring, appointment, onboarding, and review processes, coordinating documentation, communications, and transactional activities to ensure timely processing of faculty personnel actions.

Working with academic departments and central offices, you will maintain operational efficiency, handle confidential information with discretion, manage multiple deadlines, and