Faculty Services Coordinator — Onboarding & Operations

Harvard University; Cambridge (MA); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Generous paid time off

Retirement plans with university""s

Tuition assistance and reimbursement

Job summary

Harvard University is seeking a Department Services Coordinator to support faculty hiring, appointment, onboarding, and reviews within the Faculty of Arts and Sciences. The role coordinates documentation, communications, and transactional activities across departments to ensure timely and accurate processing of personnel actions.

You will work with academic units and central offices, maintaining high-level service and confidentiality while handling multiple priorities in a fast-paced environment.

Qualifications

• Minimum three years of administrative or related professional experience.
• Bachelor's degree or equivalent combination of education and experience.
• Strong organization and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office and enterprise systems.

Responsibilities

• Coordinate documentation, communications, and transactions for faculty hiring, appointments, onboarding, and reviews.
• Support multiple departments and central offices to ensure accurate processing of personnel actions.
• Manage systems for tracking work in progress and filing; gather and compile feedback for faculty reviews.
• Initiate visa processing for new faculty and guide I-9 documentation.
• Enter, monitor, and process appointment transactions in Aurora; review payroll and related processes.

Skills

Administrative experience

Attention to detail

Communication skills

Discretion

Education

Bachelor's degree

Tools

Aurora

Microsoft Office

Job description

Harvard University is seeking a Department Services Coordinator to support faculty hiring, appointment, onboarding, and reviews within the Faculty of Arts and Sciences. The role coordinates documentation, communications, and transactional activities across departments to ensure timely and accurate processing of personnel actions.

You will work with academic units and central offices, maintaining high-level service and confidentiality while handling multiple priorities in a fast-paced environment.