Faculty Services & Onboarding Coordinator

Harvard University; Massachusetts; Hybrid; USD 65,000 - 88,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans with universityCon

Wellbeing resources

Tuition assistance and reimbursement

Commuter benefits

Job summary

The Department Services Coordinator at Harvard University’s Faculty of Arts and Sciences provides critical administrative support for faculty hiring, onboarding, and review processes. You will coordinate documentation, communications, and transactions across departments to ensure timely and accurate personnel actions.

We seek a detail-oriented professional with strong organizational and communication skills who can handle confidential information and manage multiple priorities in a fast-paced

Qualifications

• Minimum of three (3) years of administrative or related professional experience.
• Bachelor's degree or an equivalent combination of education and relevant experience.
• Experience in a complex administrative environment, preferably within higher education.
• Strong organizational skills with the ability to manage multiple processes, priorities, and deadlines simultaneously.
• Exceptional attention to detail and accuracy in compiling, reviewing, and maintaining documentation.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively across multiple departments and administrative offices.
• Demonstrated ability to work effectively in a fast-paced, high-volume, deadline-oriented environment.
• Sound judgment and discretion in handling confidential and sensitive information.
• Strong customer service orientation and interpersonal skills.
• Proficiency with Microsoft Office applications and the ability to quickly learn enterprise systems, including Aurora and other University administrative applications.

Responsibilities

• Manage organizational systems that include tracking work in progress and filing.
• Gather and compile feedback from advisees in support of faculty review and evaluation processes.
• Process sabbatical leaves.
• Initiate visa processing for new faculty appointments, preparing and submitting required information to the appropriate offices.
• Communicate with new faculty to initiate the I-9 employment verification process and provide guidance on required documentation.
• Enter, monitor, and process appointment transactions within the Aurora system.
• Review payroll registers and process educational loans and unemployment claims.
• Testing systems.
• Other duties as assigned.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Ability to work independently

Team collaboration across departments

Attention to detail

Customer service orientation

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Aurora

Enterprise systems

Job description

The Department Services Coordinator at Harvard University’s Faculty of Arts and Sciences provides critical administrative support for faculty hiring, onboarding, and review processes. You will coordinate documentation, communications, and transactions across departments to ensure timely and accurate personnel actions.

We seek a detail-oriented professional with strong organizational and communication skills who can handle confidential information and manage multiple priorities in a fast-paced