Facilities & Projects Administrator

UAB group; University (FL); On-site; USD 25,000 - 41,000; Full time

Job summary

The University of Alabama at Birmingham (UAB) is seeking a PROJECT ADMINISTRATOR to coordinate administrative, personnel, and logistical support for department projects. You will work with various campus teams to triage issues, manage work orders, and support events in SON facilities.

Responsibilities include scheduling rooms, maintaining equipment lists, AV support, and ensuring accurate tracking of problems and supplies, with a focus on detail and customer service. Onsite, day shift position.

Qualifications

• Bachelor's degree required and two years of progressively responsible administrative support experience; work experience may not substitute for education.
• Must have working knowledge of Microsoft Word, Excel and PowerPoint; strong organizational, communication and interpersonal skills; meticulous attention to detail and accuracy.

Responsibilities

• Answer SON facilities office phone line and triage/resolve issues with SON facilities team and other campus entities.
• Submit and track work orders to Campus Maintenance, Building Services, Grounds, Desktop Support, Key Control, Telecommunications and other campus entities.
• Prepare and process Oracle requisitions and purchase orders as authorized.
• Schedule SON conference rooms and classrooms; manage the SON Event Calendar.
• Maintain SON remote equipment listing and ensure accuracy.
• Provide significant support for SON Events, including pre-event planning, check-in, and post-event reset.
• Assist with AV support in SON classrooms and conference rooms, potentially after hours or overtime.
• Manage SON testing supplies (pencils, calculators, etc.).
• May back up another Project Administrator for administering and cooling testing laptops during exams.
• Manage the student print/copy/scan kiosk and troubleshoot issues with vendor; track issues until kiosk is operational.
• Enter and track reported issues and escalate when needed to Manager of Facilities, Technical Operations.
• Participate in SON Event Planning meetings and provide minutes within timelines.
• Contact SON Faculty/Staff when students/visitors need access to restricted areas.
• Assist with room set-up/break-down for SON events or projects.
• Assist with projects such as monitoring AEDs and room usage.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor's degree in a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The University of Alabama at Birmingham (UAB) is seeking a PROJECT ADMINISTRATOR to coordinate administrative, personnel, and logistical support for department projects. You will work with various campus teams to triage issues, manage work orders, and support events in SON facilities.

Responsibilities include scheduling rooms, maintaining equipment lists, AV support, and ensuring accurate tracking of problems and supplies, with a focus on detail and customer service. Onsite, day shift position.