Project & Facilities Coordinator

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 25,000 - 33,000; Full time

Job summary

University of Alabama at Birmingham (Temporary Services) is seeking a coordinator to provide administrative, personnel, and logistical support for department projects. You will coordinate work orders, budgets, scheduling, and AV needs across SON facilities, acting as a central liaison for teams and stakeholders.

The role includes event support, document control, and handling diverse tasks to keep projects on track.

Qualifications

• Bachelor's degree in a related field and two years of related experience required.
• Work experience may not substitute for education requirement.

Responsibilities

• Answer the SON facilities office phone line and triage/resolve caller problems efficiently. Act as central point of contact for project teams, clients, and stakeholders.
• Submit work orders to Campus Maintenance, Building Services, Grounds, Desktop Support, Key Control, Telecommunications, and others; manage and track through completion.
• Prepare and process Oracle requisitions and purchase orders; track expenditures and maintain simple financial records.
• Schedule SON conference rooms/classrooms; manage the SON Event Calendar and coordinate project schedules, resources, and equipment.
• Maintain SON remote equipment listing and ensure accuracy.
• Provide support for SON Events, including pre-event planning, check-in, and post-event setup.
• Provide AV support in SON classrooms and conference rooms, potentially after hours.
• Manage SON testing supplies and testing laptops during SON exams as needed.
• Manage student print/copy/scan kiosk and troubleshoot issues; coordinate with vendor to keep kiosk operational.
• Enter and track reported issues; escalate as needed; monitor progress and follow up on overdue items.
• Participate in SON Event Planning meetings and provide minutes within deadlines.
• Notify SON Faculty/Staff about access or meetings in restricted areas.
• Maintain project documents, records, and filing; prepare plans and reports; handle document control.
• Break projects into tasks with defined timeframes and update workflows.
• Performs other duties as assigned.

Skills

Project coordination

Administrative support

Facilities coordination

AV support

Education

Bachelor's degree in a related field

Tools

Oracle requisitions

Purchase orders

Job description

University of Alabama at Birmingham (Temporary Services) is seeking a coordinator to provide administrative, personnel, and logistical support for department projects. You will coordinate work orders, budgets, scheduling, and AV needs across SON facilities, acting as a central liaison for teams and stakeholders.

The role includes event support, document control, and handling diverse tasks to keep projects on track.