Onsite Project Administrator - Facilities & Events

UAB group; Birmingham (AL); Sur place; USD 25 000 - 41 000; Plein temps

Résumé du poste

The University of Alabama at Birmingham (UAB) seeks a PROJECT ADMINISTRATOR to coordinate administrative, personnel and logistical support for department project(s) or major sub-components. The role may provide technical support in area of expertise and works with the Project Manager on complex tasks.

Responsibilities include triaging issues, submitting work orders, handling Oracle requisitions, scheduling rooms and events, maintaining equipment lists, and supporting exams and AV tasks.

Qualifications

• Bachelor's degree in related field and two years of progressively responsible administrative support experience required.
• Proficiency in Microsoft Word, Excel and PowerPoint required.
• Strong organizational, communication, and interpersonal skills.
• Experience coordinating events and scheduling.

Responsabilités

• Answer SON facilities office phone line and triage issues with campus teams.
• Submit and track work orders with Campus Maintenance, Building Services, Grounds, and others.
• Prepare Oracle requisitions and purchase orders.
• Schedule SON conference rooms and manage the SON Event Calendar.
• Maintain SON remote equipment listing and ensure accuracy.
• Provide significant support for SON events from planning to execution.
• Assist with AV support in SON classrooms and conference rooms.
• Manage SON testing supplies and assist with laptop testing during exams.
• Oversee student print/copy/scan kiosk and coordinate with vendor.
• Enter and track reported issues and escalate as needed.
• Participate in SON Event Planning meetings and draft minutes.
• Contact SON Faculty and Staff for access coordination.
• Assist with room setup/breakdown for SON events.
• Assist with projects such as monitoring AEDs and room usage.

Connaissances

Microsoft Word

Excel

PowerPoint

Organizational skills

Communication skills

Interpersonal skills

Formation

Bachelor's degree in related field

Outils

Oracle

Description du poste

The University of Alabama at Birmingham (UAB) seeks a PROJECT ADMINISTRATOR to coordinate administrative, personnel and logistical support for department project(s) or major sub-components. The role may provide technical support in area of expertise and works with the Project Manager on complex tasks.

Responsibilities include triaging issues, submitting work orders, handling Oracle requisitions, scheduling rooms and events, maintaining equipment lists, and supporting exams and AV tasks.