PROJECT ADMINISTRATOR

340000000 School of Nursing Dean's Office; University (FL); On-site; USD 25,000 - 41,000; Full time

Job summary

The University of Alabama at Birmingham (UAB) is seeking a PROJECT ADMINISTRATOR to coordinate administrative, personnel, and logistical support for department projects. You will work with various campus teams to triage issues, manage work orders, and support events in SON facilities.

Responsibilities include scheduling rooms, maintaining equipment lists, AV support, and ensuring accurate tracking of problems and supplies, with a focus on detail and customer service. Onsite, day shift position.

Qualifications

• Bachelor's degree required and two years of progressively responsible administrative support experience; work experience may not substitute for education.
• Must have working knowledge of Microsoft Word, Excel and PowerPoint; strong organizational, communication and interpersonal skills; meticulous attention to detail and accuracy.

Responsibilities

• Answer SON facilities office phone line and triage/resolve issues with SON facilities team and other campus entities.
• Submit and track work orders to Campus Maintenance, Building Services, Grounds, Desktop Support, Key Control, Telecommunications and other campus entities.
• Prepare and process Oracle requisitions and purchase orders as authorized.
• Schedule SON conference rooms and classrooms; manage the SON Event Calendar.
• Maintain SON remote equipment listing and ensure accuracy.
• Provide significant support for SON Events, including pre-event planning, check-in, and post-event reset.
• Assist with AV support in SON classrooms and conference rooms, potentially after hours or overtime.
• Manage SON testing supplies (pencils, calculators, etc.).
• May back up another Project Administrator for administering and cooling testing laptops during exams.
• Manage the student print/copy/scan kiosk and troubleshoot issues with vendor; track issues until kiosk is operational.
• Enter and track reported issues and escalate when needed to Manager of Facilities, Technical Operations.
• Participate in SON Event Planning meetings and provide minutes within timelines.
• Contact SON Faculty/Staff when students/visitors need access to restricted areas.
• Assist with room set-up/break-down for SON events or projects.
• Assist with projects such as monitoring AEDs and room usage.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor's degree in a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description - PROJECT ADMINISTRATOR (T240898)

PROJECT ADMINISTRATOR - ( T240898 )

Description

The University of Alabama at Birmingham (UAB) seeks a PROJECT ADMINISTRATOR to coordinate administrative, personnel and logistical support for ongoing department project(s) or major sub-component(s) thereof. May provide specific technical support in area of expertise. Carries out established project objectives and directives. Work often consists of handling varied technical and/or administrative tasks. Assists researchers in research activities. May determine best approach to accomplish tasks but unusual problems are reviewed with Project Manager, Project Director or other superior.

RESPONSIBILITIES:

• 1. Responsible for answering SON facilities office phone line, and then working with the SON facilities team, other SON departments, and other campus entities to triage/resolve caller problems/issues in a timely and efficient manner.
• 2. Responsible for submitting work orders to Campus Maintenance, Building Services, Grounds, Desktop Support, Key Control, Telecommunications, and a wide variety of other campus entities. This individual will also be responsible for managing and tracking these work orders through completion.
• 3. Prepares and processes Oracle requisitions and purchase orders as authorized.
• 4. Under the direction of the Manager of Facilities, Technical Operations, this individual will serve as a point of contact for scheduling SON conference rooms and classrooms. This includes the management of the SON Event Calendar.
• 5. Under the direction of the Manager of Facilities, Technical Operations, this individual will be responsible for maintaining the SON remote equipment listing and ensuring it's accuracy.
• 6. Provides significant support for SON Events. This may include a variety of tasks from all stages of the event such as: participating in pre-event planning activities, physically supporting the check in process or the event itself, and breaking down/resetting the space after the event for the next group.
• 7. Works with the Project Administrator and Computer Technician to assist with AV support in SON classrooms and conference rooms on an as needed basis. This may include after hours or overtime work in unique situations.
• 8. Responsible for managing SON testing supplies. This includes pencils, calculators, and any other supplies needed for SON testing.
• 9. May serve as a backup for one of the SON project administrators for administering and colling testing laptops during SON exams.
• 10. Responsible for managing the student print/copy/scan kiosk and troubleshooting issues as they arise. This includes communicating with the vendor and tracking all issues until the kiosk is operational.
• 11. Responsible for entering and tracking all reported issues to ensure completion. This includes escalating issues to the Manager of Facilities, Technical Operations when needed/appropriate.
• 12. Participates in SON Event Planning meetings, and is responsible for providing minutes to the meeting participants within the agreed upon timelines.
• 13. Responsible for contacting SON Faculty and Staff when students or visitors need access or have meetings in areas of the SON they do not have authorization to.
• 14. May assist with room set-up/break-down for SON events or projects
• 15. Assists with projects as directed such as monitoring AEDs, room usage, etc.

(Hourly Rate: $18.35 - $29.80)

Qualifications

Bachelor's degree in a related field and two (2) years of progressively responsible administrative support experience required. Work experience may NOT substitute for education requirement.

The position requires someone to have a working knowledge of Microsoft Word, Excel, and PowerPoint. To be successful in this position an individual should possess strong organizational, communication, and interpersonal skills. This role will require a high degree of attention to detail and accuracy.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clerical & Administrative

Organization

340000000 School of Nursing Dean's Office

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement

Onsite