PROJECT ADMINISTRATOR

UAB group; Birmingham (AL); On-site; USD 25,000 - 41,000; Full time

Job summary

The University of Alabama at Birmingham (UAB) seeks a PROJECT ADMINISTRATOR to coordinate administrative, personnel and logistical support for department project(s) or major sub-components. The role may provide technical support in area of expertise and works with the Project Manager on complex tasks.

Responsibilities include triaging issues, submitting work orders, handling Oracle requisitions, scheduling rooms and events, maintaining equipment lists, and supporting exams and AV tasks.

Qualifications

• Bachelor's degree in related field and two years of progressively responsible administrative support experience required.
• Proficiency in Microsoft Word, Excel and PowerPoint required.
• Strong organizational, communication, and interpersonal skills.
• Experience coordinating events and scheduling.

Responsibilities

• Answer SON facilities office phone line and triage issues with campus teams.
• Submit and track work orders with Campus Maintenance, Building Services, Grounds, and others.
• Prepare Oracle requisitions and purchase orders.
• Schedule SON conference rooms and manage the SON Event Calendar.
• Maintain SON remote equipment listing and ensure accuracy.
• Provide significant support for SON events from planning to execution.
• Assist with AV support in SON classrooms and conference rooms.
• Manage SON testing supplies and assist with laptop testing during exams.
• Oversee student print/copy/scan kiosk and coordinate with vendor.
• Enter and track reported issues and escalate as needed.
• Participate in SON Event Planning meetings and draft minutes.
• Contact SON Faculty and Staff for access coordination.
• Assist with room setup/breakdown for SON events.
• Assist with projects such as monitoring AEDs and room usage.

Skills

Microsoft Word

Excel

PowerPoint

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor's degree in related field

Tools

Oracle

Job description

Job Description - PROJECT ADMINISTRATOR (T240898)

PROJECT ADMINISTRATOR - ( T240898 )

Description

The University of Alabama at Birmingham (UAB) seeks a PROJECT ADMINISTRATOR to coordinate administrative, personnel and logistical support for ongoing department project(s) or major sub-component(s) thereof. May provide specific technical support in area of expertise. Carries out established project objectives and directives. Work often consists of handling varied technical and/or administrative tasks. Assists researchers in research activities. May determine best approach to accomplish tasks but unusual problems are reviewed with Project Manager, Project Director or other superior.

RESPONSIBILITIES:

• 1. Responsible for answering SON facilities office phone line, and then working with the SON facilities team, other SON departments, and other campus entities to triage/resolve caller problems/issues in a timely and efficient manner.
• 2. Responsible for submitting work orders to Campus Maintenance, Building Services, Grounds, Desktop Support, Key Control, Telecommunications, and a wide variety of other campus entities. This individual will also be responsible for managing and tracking these work orders through completion.
• 3. Prepares and processes Oracle requisitions and purchase orders as authorized.
• 4. Under the direction of the Manager of Facilities, Technical Operations, this individual will serve as a point of contact for scheduling SON conference rooms and classrooms. This includes the management of the SON Event Calendar.
• 5. Under the direction of the Manager of Facilities, Technical Operations, this individual will be responsible for maintaining the SON remote equipment listing and ensuring it's accuracy.
• 6. Provides significant support for SON Events. This may include a variety of tasks from all stages of the event such as: participating in pre-event planning activities, physically supporting the check in process or the event itself, and breaking down/resetting the space after the event for the next group.
• 7. Works with the Project Administrator and Computer Technician to assist with AV support in SON classrooms and conference rooms on an as needed basis. This may include after hours or overtime work in unique situations.
• 8. Responsible for managing SON testing supplies. This includes pencils, calculators, and any other supplies needed for SON testing.
• 9. May serve as a backup for one of the SON project administrators for administering and colling testing laptops during SON exams.
• 10. Responsible for managing the student print/copy/scan kiosk and troubleshooting issues as they arise. This includes communicating with the vendor and tracking all issues until the kiosk is operational.
• 11. Responsible for entering and tracking all reported issues to ensure completion. This includes escalating issues to the Manager of Facilities, Technical Operations when needed/appropriate.
• 12. Participates in SON Event Planning meetings, and is responsible for providing minutes to the meeting participants within the agreed upon timelines.
• 13. Responsible for contacting SON Faculty and Staff when students or visitors need access or have meetings in areas of the SON they do not have authorization to.
• 14. May assist with room set-up/break-down for SON events or projects
• 15. Assists with projects as directed such as monitoring AEDs, room usage, etc.

(Hourly Rate: $18.35 - $29.80)

Qualifications

Bachelor's degree in a related field and two (2) years of progressively responsible administrative support experience required. Work experience may NOT substitute for education requirement.

The position requires someone to have a working knowledge of Microsoft Word, Excel, and PowerPoint. To be successful in this position an individual should possess strong organizational, communication, and interpersonal skills. This role will require a high degree of attention to detail and accuracy.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clerical & Administrative

Organization

340000000 School of Nursing Dean's Office

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement

Onsite