Facilities Operations & Vendor Coordinator

Cushman & Wakefield; Town of Amherst (NY); On-site; USD 35,000 - 41,000; Full time

Job summary

Cushman & Wakefield is seeking a Facilities Coordinator to support the facility management team in delivering client facility services. You will coordinate work orders, vendor interactions, PO creation, and maintain critical records while assisting in inspections and events.

The role emphasizes strong communication, multitasking, and financial acumen, with experience using work order systems like REALM CMMS.

Qualifications

• Minimum 3 years in administrative, accounting, or tenant services.
• Strong data entry, reporting, spreadsheets/pivot tables, and analytics.
• Solid financial acumen including PO creation and management.
• Experience with REALM CMMS or other work order systems.
• Facilities/property management, CRE or professional services experience preferred.

Responsibilities

• Support day-to-day facility operations and be a primary contact for client requests and issues.
• Coordinate work orders, repairs, inspections, and service requests with vendors and engineers.
• Create purchase orders and assist with approvals, bids, invoicing, and payments.
• Track open work orders and provide updates to clients and stakeholders.
• Maintain records for maintenance, vendors, equipment, and activities.
• Coordinate vendor access, scheduling, and billing while monitoring performance.
• Assist with inspections, events, complex issues, and emergencies.
• Support KPI/SLA reporting, process improvement, and vendor training.

Skills

Communication

Data entry

Analytics

Multi-tasking

Attention to detail

Time management

Customer focus

Initiative

Sense of urgency

Teamwork

Tools

REALM CMMS

Job description

Cushman & Wakefield is seeking a Facilities Coordinator to support the facility management team in delivering client facility services. You will coordinate work orders, vendor interactions, PO creation, and maintain critical records while assisting in inspections and events.

The role emphasizes strong communication, multitasking, and financial acumen, with experience using work order systems like REALM CMMS.