Facilities Operations & Mailroom Lead

Syneos Health/ inVentiv Health Commercial LLC; Bridgewater Township (NJ); On-site; USD 41,000 - 70,000; Full time

Benefits offered by this job

Company car or car allowance

Health benefits (Medical, Dental and_V

401k

Employee Stock Purchase Plan

Commission/bonus

Paid time off (PTO) & sick time

Job summary

Syneos Health is seeking a highly organized Facilities & Mailroom Coordinator to oversee office operations, maintenance, and day-to-day facility tasks. You will manage visitor processes, coordinate mail, and support AV and vendor activities to ensure a safe, efficient work environment.

The role emphasizes inventory control, space planning, seating readiness, and collaboration with cross-functional teams. Strong organizational and communication skills are essential.

Qualifications

• High school diploma; or equivalent education and experience.
• Proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point, Teams), voicemail, email, and Outlook calendar.
• Ability to work tactfully and effectively with all levels of employees.
• Highly effective verbal, written, interpersonal, and team-oriented skills.
• The ability to organize and prioritize work to meet aggressive deadlines is essential.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Familiarity with regulatory requirements and industry standards related to office operations and maintenance.

Responsibilities

• Manage and facilitate a large number of incoming/outgoing packages within the office premises; coordinate mail distribution services efficiently.
• Procure shipping supplies such as mailing pouches, boxes, labels, etc., ensuring availability for employees' use as needed.
• Manage inventory of office consumables such as stationery supplies, pantry items, etc.
• Assist with general office maintenance tasks, such as coordinating repairs, and addressing facility and equipment related issues.
• Knowledge of or willingness to learn AV systems and video conferencing technology; Position will serve as backup for AV Specialist.
• Maintain accurate records of maintenance activities, vendor contracts, and compliance documentation.
• Conduct regular inspections to identify maintenance needs or potential safety hazards.

Skills

Microsoft Office

Organization

Communication

Time management

Education

High school diploma or equivalent

Tools

AV systems

Job description

Syneos Health is seeking a highly organized Facilities & Mailroom Coordinator to oversee office operations, maintenance, and day-to-day facility tasks. You will manage visitor processes, coordinate mail, and support AV and vendor activities to ensure a safe, efficient work environment.

The role emphasizes inventory control, space planning, seating readiness, and collaboration with cross-functional teams. Strong organizational and communication skills are essential.