Facilities Operations Coordinator - Data Center, CMMS

CBRE; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

CBRE in New York City is seeking a Facilities Coordinator to support day-to-day operations for a multi-site account. You will partner with a small onsite team and the client to ensure facilities services run smoothly, track invoices, and maintain accurate data.

The role offers development opportunities within the account, with exposure to budgets, CMMS administration, dashboards, and executive-level reporting. Strong attention to detail is essential.

Qualifications

• Day-to-day facilities operations focus for multi-site account.
• Attention to detail and reliability in follow-through.
• Ability to manage budgets and track expenses.

Responsibilities

• Process requisitions through purchase orders and support PO tracking.
• Manage vendor invoices and accounts payable processing with proper coding.
• Assist with budget tracking for facilities and operating expenses.

Skills

Operations oriented

Detail oriented

Prioritization

Growth mindset

Tools

Excel (Pivot Tables, Vlookup)

Salesforce CMMS

Smartsheet

Power BI

Tableau

Coupa

Job description

About The Role

The Facilities Coordinator supports day-to-day facilities operations for a multi-site account for a private financial company, partnering closely with a small onsite team and the client. This role is ideal for someone who is detail-oriented, dependable, and eager to learn, with strong follow-through and a customer-service mindset.

This position offers strong development opportunities and career path on the account, including potential progression into an Operations Manager role.

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. (after-hours support may be required)

Work arrangement: Onsite 5 days a week

Location: midtown Manhattan

Current Team: Senior Manager, Consultant

What You'll Do

• Process requisitions through purchase orders; support purchase order tracking and issue resolution.
• Manage vendor invoices and support accounts payable processing, including verifying coding, allocations, and required documentation.
• Assist manager with capital facilities and operating expense budgets, support tracking and reporting against budgets.
• Coordinate with vendors and trade partners on day-to-day activities and maintenance.
• Support CMMS (computerized maintenance management system) administration, including reviewing open work orders and preventive maintenance schedules.
• Follow up on next steps, and help maintain compliance with performance metrics (e.g., response time, completion time, completion rates).
• Maintain quality of dashboards and facilities data; create progress status reports and recommend process improvements.
• Prepare clear, Executive Level ready presentations (PowerPoint) and updates for Senior Leadership.
• Help develop and maintain work procedures and schedules; support staff with understanding and applying policies and processes.

What You'll Need

• Operations focused.
• A doer who knows how to prioritize while looking for opportunities to be more efficient.
• Basic math skills.
• Ambitious and energetic, strong attention to detail, reliable follow-through, commitment to high-quality work, professionalism and consistency.
• Growth mindset.
• Excel Skills (Pivot Tables, Vlookup) - preferred
• CMMS experience - Salesforce; Smartsheet; Power BI; Tableau; Coupa, preferred
• Software: Proficiency with Microsoft Office; ability to learn new systems quickly.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values In Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development).

Please visit our website at www.cbre.com.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $60,000 annually and the maximum salary for the Facilities Coordinator position is $75,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).