Facilities Coordinator, on-site

CBRE; Mountain View (CA); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

complimentary lunch and breakfast

Job summary

CBRE is seeking a Facilities Coordinator to be onsite with a technology client on a large campus environment (~1 million sq ft) in Mountain View, CA. The role provides a visible on-site presence, ensuring a welcoming, organized, and efficient workplace for employees and visitors.

You will work with a team of Facilities Coordinators and Managers, handling walkthroughs, work orders, PO generation, and vendor interactions, while supporting invoices and reporting formats.

Qualifications

• High School Diploma or GED with 2 years of job-related experience.
• Ability to walk throughout a large campus environment for extended periods of time.
• Some exposure to finance-related tasks; purchase orders and invoices preferred.
• Self-sufficient, proactive in seeking clarification when needed.
• Strong attention to detail and good communication skills.
• Proficient with Microsoft Office; CMMS experience preferred.

Responsibilities

• Conduct site walkthroughs to identify and address site issues.
• Monitor status of open work orders for timely completion and closure.
• Dispatch work orders to technicians and vendors.
• Generate purchase orders in designated software.
• Assist with processing vendor invoices.
• Coordinate with landlords, tenants and service providers on procedures and reporting formats.
• Respond to client inquiries regarding the site and concerns.
• Review work orders, proposals and vendor paperwork.

Skills

Strong organizational

Customer service

Communication skills

MS Office

Education

High School Diploma or GED

Tools

CMMS

MS Office

Job description

About The RoleJoin CBRE as a Facilities Coordinator and play a key role onsite with one of our technology clients, supporting a dynamic campus environment totaling approximately 1 million square feet. Working alongside a team of Facilities Coordinators and Facilities Managers, you will serve as a visible onsite presence, helping ensure the workplace remains welcoming, organized, and operationally efficient for employees and visitors. Schedule is Mon – Fri, 7:30AM – 4:30PM.

What You’ll Do

• Conduct site walkthroughs to identify and address site issues.
• Regularly monitor the status of open work orders to ensure their timely completion and closure.
• Dispatch work orders to technicians and vendors.
• Generate purchase orders within designated software programs.
• Assist with processing incoming vendor invoices, ensuring accuracy.
• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.
• Review work orders, proposals, department files, and other paperwork submitted by vendors.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with 2 years of job-related experience.
• Ability to walk throughout a large campus environment for extended periods of time, conducting routine facility inspections and workplace walkthroughs.
• Some exposure to finance-related tasks required. Experience with purchase order creation and invoice process preferred.
• Must be self-sufficient and can work independently. Candidate should also be resourceful and proactive in seeking clarification when needed.
• Must possess strong attention to detail.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint. Experience using a CMMS preferred.
• Strong organizational skills with an inquisitive mindset.
• Demonstrated customer service abilities are required.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Perks: complimentary lunch and breakfast

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $34.00 hourly and the maximum salary for the Facilities Coordinator is $36.06 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).