Facilities Coordinator

CBRE; South Jordan (UT); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match starting day

Life insurance

Disability coverage

Job summary

CBRE is seeking a Facilities Coordinator to support a national office portfolio across the United States. The role involves coordinating service requests, repairs, and maintenance activities to ensure smooth operations and a high employee experience.

You will work with Facilities Managers, landlords, and vendors, handling purchase orders, invoicing, and site inquiries while upholding established procedures and service standards.

Qualifications

• Customer service experience with a responsive and solutions-oriented approach.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Effective verbal and written communication with internal teams, vendors, landlords, tenants, and clients.
• Ability to conduct routine facility walkthroughs and monitor service quality.

Responsibilities

• Monitor and manage open work orders to ensure timely completion and accurate documentation.
• Dispatch work orders and coordinate service requests with technicians and vendors.
• Create and manage purchase orders for maintenance activities and operational needs.
• Review invoices for accuracy and timely payment.

Skills

Customer service

Organizational skills

Communication

Problem solving

Education

High School Diploma or GED

Tools

CMMS

Microsoft Office Suite

Job description

About the Role:

Are you energized by fast-paced environments and passionate about creatingexceptional workplace experiences?

As a CBRE Facilities Coordinator, you'll support one of ourpremier clients in the financial services sector, serving as a key partner inthe day-to-day management of a national office portfolio consisting of approximately24 locations across the United States. You'll be at the heart of facilityoperations, collaborating with clients, vendors, landlords, and serviceproviders to ensure workplaces operate smoothly, efficiently, and consistentlyacross the portfolio.

This position is part of CBRE's Facilities Management team,where you'll help oversee the daily operations of a diverse office portfolio.Working closely with Facilities Managers, Property Managers, and landlords,you'll coordinate service requests, repairs, maintenance activities, andcapital improvement initiatives that enhance building performance and supportan exceptional employee experience. If you enjoy problem-solving, buildingrelationships, managing multiple priorities, and making a meaningful impact,this is an exciting opportunity to grow your career with an industry leader.

What You’ll Do:

• Monitorand manage open work orders to ensure timely completion, accuratedocumentation, and closure in accordance with established service levels.
• Dispatchwork orders and coordinate service requests with technicians and vendors tosupport efficient facility operations.
• Createand manage purchase orders within designated systems to support maintenanceactivities, services, and operational needs.
• Review,validate, and process vendor invoices, ensuring accuracy, proper documentation,and timely payment.
• Collaboratewith landlords, tenants, and service providers to ensure compliance withestablished procedures, policies, reporting requirements, and serviceexpectations.
• Serveas a point of contact for site-related inquiries, responding promptly andprofessionally to client requests, concerns, and service needs.
• Reviewwork orders, proposals, vendor documentation, and department records to ensurecompleteness, accuracy, and alignment with operational requirements.
• Conductroutine site walkthroughs to identify facility-related issues, monitor servicequality, and support corrective actions as needed.
• Followestablished procedures, written instructions, and communications whileproactively seeking clarification when necessary to ensure successful outcomes.
• Respondeffectively to routine inquiries and concerns from clients, vendors, teammembers, and leadership.
• Utilizeestablished processes and guidelines to resolve routine operational issueswhile exercising sound judgment and attention to detail.
• Contributeto team success by consistently delivering high-quality work within clearlydefined responsibilities, processes, and performance expectations.
• Execute assigned tasks and administrativefunctions accurately and efficiently while working under the guidance offacility management leadership.

What You’ll Need:

• High School Diploma or GED, plus 2 or more years of professional related experience.
• Experience supporting administrative or operational processes, with exposure to finance-related activities such as purchase order creation, invoice processing, and vendor coordination preferred.
• Proven customer service experience, with a professional, responsive, and solutions-oriented approach to supporting clients and stakeholders.
• Strong organizational skills with exceptional attention to detail and the ability to effectively manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently, take initiative, and proactively seek clarification or guidance when needed.
• Effective verbal and written communication skills, with the ability to interact professionally with internal teams, vendors, landlords, tenants, and clients.
• Ability to conduct routine facility walkthroughs to assess site conditions, identify concerns, and help ensure facility standards are maintained.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience with a Computerized Maintenance Management System (CMMS) is preferred.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Ability to follow established procedures, policies, and work standards while exercising sound judgment in day-to-day activities.
• Demonstrated customer service and relationship-building skills, with a focus on responsiveness, professionalism, and follow-through.
• Basic math and analytical skills, including the ability to perform calculations involving percentages, discounts, markups, and other routine business metrics.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

Competitive Benefits:

CBRE offers a comprehensive benefitspackage including medical, dental, and vision insurance, life insurance,disability coverage, and a 401(k) plan starting the first day of the monthfollowing your start date.

Professional Development:

We are committed to investing inemployee growth and development through training programs, certifications, and mentorship opportunities.

Career Advancement:

As a global leader in commercial real estateservices, CBRE provides strong opportunities for career progression andadvancement.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affinitive Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)