Facilities Coordinator

CBRE; Phoenix (AZ); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Disability coverage

Job summary

CBRE is seeking a Facilities Coordinator in Phoenix to support the daily operations of a diverse property portfolio. You will work with clients, vendors, and contractors to keep buildings running smoothly, coordinating service requests and overseeing facility tasks with accuracy and care.

In this role, you’ll manage work orders, purchase orders, and invoices while ensuring compliance with procedures and service expectations.

Qualifications

• High School Diploma or GED with 2+ years of related experience.
• Experience supporting administrative or operational processes (POs, invoices, vendor coordination).
• Proven customer service experience with professional, solutions-oriented approach.
• Strong organizational skills with attention to detail in a fast-paced environment.
• Ability to work independently, take initiative, and seek guidance when needed.
• Excellent verbal and written communication with internal teams, vendors, landlords, tenants, and clients.
• Proficiency with Microsoft Office; CMMS experience preferred.

Responsibilities

• Monitor and manage open work orders to ensure timely completion and accurate documentation.
• Dispatch work orders and coordinate service requests with technicians and vendors.
• Create and manage purchase orders within designated systems.
• Review, validate, and process vendor invoices to ensure accuracy and timely payment.
• Collaborate with landlords, tenants, and providers to ensure compliance with procedures and service expectations.
• Serve as a point of contact for site-related inquiries, responding promptly and professionally.
• Review work orders, proposals, vendor documentation, and records for completeness and accuracy.
• Conduct routine site walkthroughs to identify issues and support corrective actions.
• Follow established procedures and seek clarification when needed to ensure successful outcomes.
• Respond to routine inquiries from clients, vendors, and team members.
• Resolve routine operational issues with sound judgment and attention to detail.
• Contribute to team success by delivering high-quality work within defined responsibilities.

Skills

Customer service

Communication

Attention to detail

Organizational skills

Multitasking

Independent initiative

Education

High School Diploma or GED

Tools

CMMS

Microsoft Office Suite

Job description

About The Role

Are you energized by fast-paced environments and passionate about creatingexceptional workplace experiences?

As a CBRE Facilities Coordinator, you'll be at the heart offacility operations, partnering with clients, vendors, and contractors to keepbuildings running smoothly and efficiently. From coordinating service requeststo driving projects to completion, you'll play a vital role in deliveringoutstanding support and ensuring every detail is handled with excellence.

This position is part of CBRE’s Facilities Management team, where you'll help oversee the daily operations of a diverse property portfolio. Working closely with Property Managers and landlords, you'll coordinaterepairs, maintenance activities, and capital improvement initiatives thatenhance building performance and create safe, productive environments foroccupants. If you enjoy problem-solving, building relationships, and making animpact every day, this is an exciting opportunity to grow your career with anindustry leader.

What You’ll Do

• Monitorand manage open work orders to ensure timely completion, accuratedocumentation, and closure in accordance with established service levels.
• Dispatchwork orders and coordinate service requests with technicians and vendors tosupport efficient facility operations.
• Createand manage purchase orders within designated systems to support maintenanceactivities, services, and operational needs.
• Review,validate, and process vendor invoices, ensuring accuracy, proper documentation,and timely payment.
• Collaboratewith landlords, tenants, and service providers to ensure compliance withestablished procedures, policies, reporting requirements, and serviceexpectations.
• Serveas a point of contact for site-related inquiries, responding promptly andprofessionally to client requests, concerns, and service needs.
• Reviewwork orders, proposals, vendor documentation, and department records to ensurecompleteness, accuracy, and alignment with operational requirements.
• Conductroutine site walkthroughs to identify facility-related issues, monitor servicequality, and support corrective actions as needed.
• Followestablished procedures, written instructions, and communications whileproactively seeking clarification when necessary to ensure successful outcomes.
• Respondeffectively to routine inquiries and concerns from clients, vendors, teammembers, and leadership.
• Utilizeestablished processes and guidelines to resolve routine operational issueswhile exercising sound judgment and attention to detail.
• Contributeto team success by consistently delivering high-quality work within clearlydefined responsibilities, processes, and performance expectations.
• Execute assigned tasks and administrativefunctions accurately and efficiently while working under the guidance offacility management leadership.

What You’ll Need

• High School Diploma or GED, plus 2 or more years of professional related experience.
• Experience supporting administrative or operational processes, with exposure to finance-related activities such as purchase order creation, invoice processing, and vendor coordination preferred.
• Proven customer service experience, with a professional, responsive, and solutions-oriented approach to supporting clients and stakeholders.
• Strong organizational skills with exceptional attention to detail and the ability to effectively manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently, take initiative, and proactively seek clarification or guidance when needed.
• Effective verbal and written communication skills, with the ability to interact professionally with internal teams, vendors, landlords, tenants, and clients.
• Ability to conduct routine facility walkthroughs to assess site conditions, identify concerns, and help ensure facility standards are maintained.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience with a Computerized Maintenance Management System (CMMS) is preferred.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Ability to follow established procedures, policies, and work standards while exercising sound judgment in day-to-day activities.
• Demonstrated customer service and relationship-building skills, with a focus on responsiveness, professionalism, and follow-through.
• Basic math and analytical skills, including the ability to perform calculations involving percentages, discounts, markups, and other routine business metrics.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

Competitive Benefits: CBRE offers a comprehensive benefitspackage including medical, dental, and vision insurance, life insurance,disability coverage, and a 401(k) plan starting the first day of the monthfollowing your start date.

Professional Development: We are committed to investing inemployee growth and development through training programs, certifications, andmentorship opportunities.

Career Advancement: As a global leader in commercial real estateservices, CBRE provides strong opportunities for career progression andadvancement.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $30.00 hourly and the maximum salary for the Facilities Coordinator position is $31.25 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits:

• 401(K)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

The application window is anticipated to close on August 21, 2026 and may be extended as needed.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).