Facilities & Office Operations Coordinator (Remote)

Jones Lang LaSalle Incorporated; Philadelphia (Philadelphia County); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) plan with company matching

Medical, Dental & Vision coverage

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to support day-to-day operations of facilities management services, ensuring a safe, efficient, and well-maintained workplace. You will coordinate maintenance, vendor services, service requests, and administrative duties while upholding company policies and safety standards.

Responsibilities include managing work orders, coordinating preventative maintenance, handling purchasing requests, and contributing to cost-saving

Qualifications

• Bachelor's degree in Facilities Management, Business Administration, or a related field preferred.
• 1-3 years of experience in facilities coordination, office administration, property management, or a related role.
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office Suite and facilities/work order management systems.

Responsibilities

• Coordinate daily facilities operations, maintenance requests, and workplace services through established methods, including CMMS.
• Serve as a point of contact for employees, vendors, and service partners regarding facility-related issues.
• Track and manage work orders to ensure timely resolution of maintenance and service requests.
• Schedule preventative maintenance activities and repairs.
• Support vendor management activities, including scheduling, security access, service verification, and invoice coordination.
• Maintain accurate records for maintenance activities, inspections, service contracts, and asset inventories.
• Coordinate office supplies, storage, and facility-related purchasing requests.
• Support cost-savings initiatives where applicable.
• Prepare reports, trackers, and documentation related to facilities operations and performance metrics.
• Ensure compliance with company policies, building regulations, and workplace standards.
• Support financial reporting, including actual spend commentary and budget preparations.

Skills

Facilities coordination

Office administration

Vendor management

MS Office

Facilities management systems

Education

Bachelor's degree preferred

Tools

CMMS

Job description

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to support day-to-day operations of facilities management services, ensuring a safe, efficient, and well-maintained workplace. You will coordinate maintenance, vendor services, service requests, and administrative duties while upholding company policies and safety standards.

Responsibilities include managing work orders, coordinating preventative maintenance, handling purchasing requests, and contributing to cost-saving