Facilities Operations Coordinator

CBRE; Irvine (CA); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

Competitive benefits

Professional development

Career advancement

Job summary

CBRE is seeking a Facilities Coordinator to support a large Irvine campus, coordinating work orders, vendor services, and maintenance activities. You will help ensure safe, efficient facility operations across office and lab environments while delivering strong customer service.

The role requires 2+ years in administration or facilities support, proficiency with MS Office and CMMS, and the ability to manage multiple priorities in a fast-paced setting.

Qualifications

• Experience supporting administrative or operational processes including purchase orders and invoicing.
• Strong customer service mindset with professional, responsive communication.

Responsibilities

• Monitor and manage open work orders to ensure timely completion and accurate documentation.
• Dispatch work orders and coordinate requests with technicians and vendors.
• Create and manage purchase orders for maintenance activities and operations.
• Review vendor invoices for accuracy and supporting documents.
• Serve as a point of contact for site-related inquiries from clients and vendors.
• Conduct routine site walkthroughs to identify issues and support corrective actions.

Skills

Customer service

Vendor coordination

Problem solving

Microsoft Office

CMMS

Education

High School Diploma or GED

Tools

CMMS

Job description

CBRE is seeking a Facilities Coordinator to support a large Irvine campus, coordinating work orders, vendor services, and maintenance activities. You will help ensure safe, efficient facility operations across office and lab environments while delivering strong customer service.

The role requires 2+ years in administration or facilities support, proficiency with MS Office and CMMS, and the ability to manage multiple priorities in a fast-paced setting.