Facilities Coordinator, on-site

CBRE; Irvine (CA); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

Competitive benefits

Professional development

Career advancement

Job summary

CBRE is seeking a Facilities Coordinator to support a large Irvine campus, coordinating work orders, vendor services, and maintenance activities. You will help ensure safe, efficient facility operations across office and lab environments while delivering strong customer service.

The role requires 2+ years in administration or facilities support, proficiency with MS Office and CMMS, and the ability to manage multiple priorities in a fast-paced setting.

Qualifications

• Experience supporting administrative or operational processes including purchase orders and invoicing.
• Strong customer service mindset with professional, responsive communication.

Responsibilities

• Monitor and manage open work orders to ensure timely completion and accurate documentation.
• Dispatch work orders and coordinate requests with technicians and vendors.
• Create and manage purchase orders for maintenance activities and operations.
• Review vendor invoices for accuracy and supporting documents.
• Serve as a point of contact for site-related inquiries from clients and vendors.
• Conduct routine site walkthroughs to identify issues and support corrective actions.

Skills

Customer service

Vendor coordination

Problem solving

Microsoft Office

CMMS

Education

High School Diploma or GED

Tools

CMMS

Job description

About The Role

Are you passionate about creating exceptional workplace experiences and delivering outstanding customer service.

Are you passionate about creating exceptional workplaceexperiences and delivering outstanding customer service.As a CBRE Facilities Coordinator, you'll support one of ourpremier clients in the telecommunications sector, playing a key role in theday-to-day operations of a dynamic campus in Irvine, CA. This position supportsan approximately 800,000-square-foot campus of office and critical lab space,helping ensure facilities operate safely, efficiently, and reliably in supportof business and research activities.As part of CBRE's Facilities Management team, you'llcollaborate closely with client stakeholders, Facilities Managers, vendors,contractors, and service providers to coordinate maintenance activities, manageservice requests, and support operational initiatives. You'll help driveprojects to completion, maintain high service standards, and contribute to anexceptional workplace experience across both office and technical environments.If you enjoy problem-solving, building strongrelationships, managing multiple priorities, and making a tangible impact onfacility operations, this is an exciting opportunity to grow your career withan industry leader.

What You’ll Do

• Monitorand manage open work orders to ensure timely completion, accuratedocumentation, and closure in accordance with established service levels.
• Dispatchwork orders and coordinate service requests with technicians and vendors tosupport efficient facility operations.
• Createand manage purchase orders within designated systems to support maintenanceactivities, services, and operational needs.
• Review,validate, and process vendor invoices, ensuring accuracy, proper documentation,and timely payment.
• Collaboratewith landlords, tenants, and service providers to ensure compliance withestablished procedures, policies, reporting requirements, and serviceexpectations.
• Serveas a point of contact for site-related inquiries, responding promptly andprofessionally to client requests, concerns, and service needs.
• Reviewwork orders, proposals, vendor documentation, and department records to ensurecompleteness, accuracy, and alignment with operational requirements.
• Conductroutine site walkthroughs to identify facility-related issues, monitor servicequality, and support corrective actions as needed.
• Followestablished procedures, written instructions, and communications whileproactively seeking clarification when necessary to ensure successful outcomes.
• Respondeffectively to routine inquiries and concerns from clients, vendors, teammembers, and leadership.
• Utilizeestablished processes and guidelines to resolve routine operational issueswhile exercising sound judgment and attention to detail.
• Contributeto team success by consistently delivering high-quality work within clearlydefined responsibilities, processes, and performance expectations.
• Execute assigned tasks and administrativefunctions accurately and efficiently while working under the guidance offacility management leadership.

What You’ll Need

• High School Diploma or GED, plus 2 or more years of professional related experience.
• Experience supporting administrative or operational processes, with exposure to finance-related activities such as purchase order creation, invoice processing, and vendor coordination preferred.
• Proven customer service experience, with a professional, responsive, and solutions-oriented approach to supporting clients and stakeholders.
• Strong organizational skills with exceptional attention to detail and the ability to effectively manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently, take initiative, and proactively seek clarification or guidance when needed.
• Effective verbal and written communication skills, with the ability to interact professionally with internal teams, vendors, landlords, tenants, and clients.
• Ability to conduct routine facility walkthroughs to assess site conditions, identify concerns, and help ensure facility standards are maintained.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience with a Computerized Maintenance Management System (CMMS) is preferred.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Ability to follow established procedures, policies, and work standards while exercising sound judgment in day-to-day activities.
• Demonstrated customer service and relationship-building skills, with a focus on responsiveness, professionalism, and follow-through.
• Basic math and analytical skills, including the ability to perform calculations involving percentages, discounts, markups, and other routine business metrics.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefitspackage including medical, dental, and vision insurance, life insurance,disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing inemployee growth and development through training programs, certifications, andmentorship opportunities.
• Career Advancement: As a global leader in commercial real estateservices, CBRE provides strong opportunities for career progression andadvancement.

California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $30.00 hourly and the maximum salary for the Facilities Coordinator position is $31.25 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).