Facilities & Office Services Coordinator

tmgofficeservices; New York (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

The Millennium Group (TMG) is seeking a Facilities & Office Support teammate in our New York office. You will provide backup reception, support workplace operations, and help manage daily facility tasks to ensure a smooth office environment.

Responsibilities include coordinating moves, maintaining common areas, supporting meetings, and assisting with vendor coordination. A strong customer-service background and the ability to lift up to 50 lbs are required.

Qualifications

• High School diploma or GED equivalent.
• Ability to lift up to 50 lbs.
• 1–2 years of customer service experience.
• 1–2 years of experience in a corporate environment.
• 1–2 years of experience in building services.
• Proficiency with MS Office (Word, Excel, Outlook).
• Ability to handle confidential and sensitive material.

Responsibilities

• Provide backup reception support and general workplace assistance.
• Open, track, and close ServiceNow tickets for maintenance requests.
• Conduct daily walkthroughs to identify cleaning, safety, and repair needs.
• Escort and coordinate vendors; maintain maintenance documentation.
• Maintain kitchens, pantries, and common areas; restock supplies and coordinate appliance repairs.
• Complete special projects assigned by leadership.
• Mailroom support: Mail, Packages (Receive and Deliver)
• Receiving System: Process all inbound items.
• Couriers: Process all inbound and outbound items.

Skills

Customer service

Team player

Education

High School diploma or GED

Tools

MS Office (Word, Excel, Outlook)

Job description

The Millennium Group (TMG) is seeking a Facilities & Office Support teammate in our New York office. You will provide backup reception, support workplace operations, and help manage daily facility tasks to ensure a smooth office environment.

Responsibilities include coordinating moves, maintaining common areas, supporting meetings, and assisting with vendor coordination. A strong customer-service background and the ability to lift up to 50 lbs are required.