Facilities & Office Services Coordinator

K2 Services; Chicago (IL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is a leading tech-enabled managed services organization that supports law firms, financial institutions, and professional services firms. The Office Services Associate will deliver integrated workplace services including mail, copy, reception, hospitality, and facilities support to ensure smooth daily operations across client environments.

Responsibilities include mail tracking, copy/scan services, visitor greeting, room coordination, and inventory management.

Qualifications

• High school diploma or equivalent required.
• 1+ year of experience in workplace services, facilities support, hospitality, reception, mail services, or related roles preferred.
• Basic proficiency with office equipment and familiarity with workplace service systems or ticketing platforms is preferred.

Responsibilities

• Sort, meter, distribute, and track mail and packages according to schedules and procedures.
• Provide copy, print, and scan services based on written instructions and client requests.
• Answer calls, route to appropriate personnel, and deliver professional customer service.
• Greet visitors and assist with check-in in a professional manner.
• Coordinate and maintain conference rooms, kitchens, and common areas, ensuring they are clean and ready for use.

Skills

Customer service

Multitasking

Attention to detail

Office operations

Communication

Independence

Professional demeanor

Confidentiality

Physical stamina

Education

High school diploma or equivalent

Tools

Printers & copiers

Mail systems

Job description

Opensity Solutions is a leading tech-enabled managed services organization that supports law firms, financial institutions, and professional services firms. The Office Services Associate will deliver integrated workplace services including mail, copy, reception, hospitality, and facilities support to ensure smooth daily operations across client environments.

Responsibilities include mail tracking, copy/scan services, visitor greeting, room coordination, and inventory management.