Facilities & Office Coordinator — Tucson (Onsite)

Areté; Tucson (AZ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Flextime Scheduling

Bereavement

Paid Time Off (PTO)

Paid Parental Leave

401K Retirement Plan Contribution

Employee Stock Ownership Plan

Continuing Education Funds

Medical Insurance

Dental & Vision Insurance

Life Insurance and Long-Term Disabilit

Vision Reimbursement

Job summary

Areté seeks an Administrative Assistant to support Tucson operations, providing day-to-day administrative, facilities, logistics, and office coordination across multiple sites. You will assist PMs, manage supplies, greet visitors, handle communications, and help maintain organized, professional workspaces while upholding confidentiality and security requirements.

The role is full-time, on-site with standard hours Monday–Friday, 8:00 a.m.

Qualifications

• High school diploma or equivalent; 1+ year of relevant experience preferred.
• 1–3 years of administrative, office operations, facilities support, or related experience preferred.
• Strong organizational skills and attention to detail.
• Effective time management and ability to prioritize tasks.
• Ability to work independently while contributing to a team.
• Professional demeanor and strong customer service and communication skills.
• Experience with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Ability to handle confidential information with discretion and maintain professionalism.
• Ability to manage multiple assignments, adapt to changing priorities, and meet deadlines.

Responsibilities

• Provide administrative and operational support for Tucson locations, including Research Loop facility.
• Assist project managers with data entry, document prep, meeting coordination, and tracking actions.
• Coordinate with PMs, department personnel, and leadership to prioritize requests and ensure timely completion.
• Maintain office operations across Tucson locations and ensure supplies and workspace organization.
• Provide front desk coverage, greet visitors, manage correspondence, and coordinate guest access.
• Monitor, order, receive, and restock office, janitorial, breakroom, and vending supplies.
• Assist with facilities coordination, furniture/equipment requests, and office logistics.
• Coordinate meetings, events, catering, deliveries, and other logistics.

Skills

Administrative support

Customer service

Time management

Communication skills

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Areté seeks an Administrative Assistant to support Tucson operations, providing day-to-day administrative, facilities, logistics, and office coordination across multiple sites. You will assist PMs, manage supplies, greet visitors, handle communications, and help maintain organized, professional workspaces while upholding confidentiality and security requirements.

The role is full-time, on-site with standard hours Monday–Friday, 8:00 a.m.