Administrative Assistant

Areté; Tucson (AZ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Flextime Scheduling

Bereavement

Paid Time Off (PTO)

Paid Parental Leave

401K Retirement Plan Contribution

Employee Stock Ownership Plan

Continuing Education Funds

Medical Insurance

Dental & Vision Insurance

Life Insurance and Long-Term Disabilit

Vision Reimbursement

Job summary

Areté seeks an Administrative Assistant to support Tucson operations, providing day-to-day administrative, facilities, logistics, and office coordination across multiple sites. You will assist PMs, manage supplies, greet visitors, handle communications, and help maintain organized, professional workspaces while upholding confidentiality and security requirements.

The role is full-time, on-site with standard hours Monday–Friday, 8:00 a.m.

Qualifications

• High school diploma or equivalent; 1+ year of relevant experience preferred.
• 1–3 years of administrative, office operations, facilities support, or related experience preferred.
• Strong organizational skills and attention to detail.
• Effective time management and ability to prioritize tasks.
• Ability to work independently while contributing to a team.
• Professional demeanor and strong customer service and communication skills.
• Experience with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Ability to handle confidential information with discretion and maintain professionalism.
• Ability to manage multiple assignments, adapt to changing priorities, and meet deadlines.

Responsibilities

• Provide administrative and operational support for Tucson locations, including Research Loop facility.
• Assist project managers with data entry, document prep, meeting coordination, and tracking actions.
• Coordinate with PMs, department personnel, and leadership to prioritize requests and ensure timely completion.
• Maintain office operations across Tucson locations and ensure supplies and workspace organization.
• Provide front desk coverage, greet visitors, manage correspondence, and coordinate guest access.
• Monitor, order, receive, and restock office, janitorial, breakroom, and vending supplies.
• Assist with facilities coordination, furniture/equipment requests, and office logistics.
• Coordinate meetings, events, catering, deliveries, and other logistics.

Skills

Administrative support

Customer service

Time management

Communication skills

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

At Areté, we are on the forefront of utilizing innovative solutions, with great minds from all backgrounds, to help solve the nation’s most complex security challenges. We strive for an inclusive, collaborative team environment that approaches differences as opportunities for innovation and excellence. As an employee-owned company, we foster an atmosphere that propels diverse career opportunities and professional growth.

Administrative Assistant supporting Areté's Tucson operations

You will provide day-to-day administrative, facilities, logistics, and office coordination support across Tucson locations. This position will help maintain efficient office operations, ensure facilities and supplies are properly maintained, and provide administrative assistance to project managers (PMs) and other departments as needed. The role is important in supporting employees, maintaining organized and functional workspaces, and ensuring administrative and operational needs are addressed across multiple facilities.

Discover your future with us.

Primary Responsibilities

• Provide administrative and operational support for the Research Loop facility, including monitoring facility needs, coordinating supplies and deliveries, maintaining organized workspaces, and communicating facility-related requests.
• Assist project managers (PMs) with administrative tasks, including data entry, document preparation, meeting coordination, tracking action items, compiling information, and other project-related administrative support as assigned.
• Coordinate with project managers, department personnel, and administrative leadership to prioritize requests and ensure timely completion of assigned tasks.
• Support office operations and facility needs across Tucson locations, including Research Loop, to maintain consistent service, adequate supplies, and an organized, professional work environment.
• Provide general administrative support, including front desk coverage, answering inquiries, managing correspondence, greeting visitors, and coordinating guest and vendor access.
• Support daily office operations across Tucson locations, including coordinating office needs and communicating with employees, facilities personnel, vendors, and other departments.
• Monitor, order, receive, organize, and restock office, janitorial, breakroom, and vending supplies to maintain appropriate inventory levels.
• Assist with facilities coordination, office upkeep, furniture and equipment requests, and other operational needs.
• Coordinate administrative logistics for meetings, events, team-building activities, and office functions, including room preparation, catering, and supplies.
• Assist with monthly corporate credit card statement reviews, expense documentation, and reconciliation.
• Provide administrative support to multiple departments through data entry, document preparation, research, recordkeeping, and other assigned tasks.
• Prepare and distribute written communications, reports, presentations, and other materials using Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Communicate information and requests to office personnel, track responses, and follow up as needed.
• Coordinate deliveries, supply orders, and other office logistics.
• Run local errands and provide additional administrative assistance as requested.
• Follow established company policies, procedures, and security requirements while maintaining confidentiality and professionalism.
• Adapt to changing priorities, procedures, and assignments while managing multiple responsibilities accurately and efficiently.
• Establish and maintain effective working relationships with employees, management, vendors, visitors, and other internal and external stakeholders.
• Provide additional administrative and operational support as business needs require.

This is a full-time, onsite, non-exempt, non-supervisory position. Standard working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional schedule adjustments may be necessary to support office operations, meetings, or events.

We have an impressive range of benefits, programs, and perks that we offer:

Generous PTO and Leave Times

• Flextime Scheduling
• Bereavement
• Paid Time Off (PTO)
• Paid Parental Leave

Financial Benefits

• 401K Retirement Plan Contribution
• Employee Stock Ownership Plan
• Continuing Education Funds

Health, Medical, And Wellness Benefits

• Medical Insurance
• Dental & Vision Insurance
• Life Insurance and Long-Term Disability (LTD)
• Vision Reimbursement

Qualities We Look For

• Creativity and initiative
• Integrity and discretion
• Responsiveness and accountability
• Collaboration and teamwork
• Flexibility and a willingness to learn
• A strong commitment to customer service

Experiences And Background We Look For

• High school diploma or equivalent and at least one year of relevant experience; an associate or bachelor's degree is preferred.
• Two to three years of administrative, office operations, facilities support, or related experience is preferred.
• Strong organizational skills and attention to detail.
• Effective time management skills and the ability to prioritize competing tasks.
• Ability to work independently while contributing to a collaborative team environment.
• Professional demeanor and strong customer service and communication skills.
• Working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Ability to manage multiple assignments, respond to changing priorities, and meet deadlines.

Preferred Qualifications

• Experience supporting multiple departments, offices, buildings, or reporting lines.
• Experience with office supply inventory, purchasing, vending or breakroom restocking, and facilities coordination.
• Experience coordinating meetings, events, catering, deliveries, or other office logistics.
• Ability and willingness to learn new systems, procedures, and responsibilities

The salary range for this role is $50,000 to $55,000; however, Arete considers several factors when extending an offer of employment, including but not limited to: the position and associated responsibilities, a candidate’s work experience, education/training, and key skills.

Other Requirements

U.S. citizenship is required to meet position eligibility.

Selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Successful passage of a criminal background screen is required to meet position eligibility. Areté will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Successful passage of a Department of Transportation (DOT) drug test is required to meet position eligibility.

Other Considerations

Areté is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website because of your disability. To request an accommodation, please contact Areté Human Resources at 818-885-2200 for assistance.