Executive Admin & Office Operations Lead - Tucson

ATLAS Navigators, LLC; Tucson (AZ); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

GAP Benefits

Supplemental Benefits

Life and AD&D Insurance

Short- & Long-Term Disability Plans

401(k) with Company Matching

Bonus Structure

Flexible PTO with sick time

Incentive Program

Development Program

Company Wellness Program

Job summary

ATLAS Navigators, LLC in Tucson seeks an experienced Executive Administration Assistant to oversee day-to-day office operations and support Partners. You will supervise administrative staff, coordinate workflows, and manage client service communications in a professional, CPA‑firm setting.

The successful candidate has strong communication, problem-solving, and organizational skills, with at least three years in office operations and proficiency in Microsoft Office.

Qualifications

• High school diploma or GED required; some college preferred.
• Minimum of three years in Administrative Manager, Office Manager, or similar role.
• Experience supervising administrative staff and handling client service issues.
• Experience in a CPA firm or professional services environment preferred.

Responsibilities

• Lead day-to-day office operations and supervise administrative staff; assist with staff meetings.
• Manage client intake through E-filing workflow; ensure timely, accurate work.
• Pull weekly production reports for partner review.
• Oversee new client screening, onboarding, and fee-determination processes; maintain communications.
• Maintain high client satisfaction through proactive updates and issue resolution, including tax notices.
• Administer HR functions including payroll review, PTO coordination, and staff development support.
• Monitor accounts receivable and WIP; assist with client billing and reporting toPartners.
• Identify operational issues and drive process improvements; escalate to Partners as needed.
• Oversee general office operations, document processing, and office supplies.

Skills

Leadership and staff supervision

Client service excellence

Multitasking under pressure

Organizational skills

Problem solving

Microsoft Office proficiency

Discretion with confidential info

Education

High School Diploma/GED

Some college preferred

Administrative management experience

Tools

Microsoft Office

Job description

ATLAS Navigators, LLC in Tucson seeks an experienced Executive Administration Assistant to oversee day-to-day office operations and support Partners. You will supervise administrative staff, coordinate workflows, and manage client service communications in a professional, CPA‑firm setting.

The successful candidate has strong communication, problem-solving, and organizational skills, with at least three years in office operations and proficiency in Microsoft Office.