Elevated Office & Facilities Administrator

Forrest Solutions LLC; Town of Greenwich (NY); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

PTO

Job summary

Opensity Solutions is seeking an Office Administrator to maintain a professional, efficient, and welcoming workplace onsite. You will manage daily office operations, reception, conference-space readiness, and vendor relationships, collaborating with Corporate Services to ensure a seamless employee and guest experience.

The role requires 3–5 years in office administration and strong communication, organizational, and multitasking skills.

Qualifications

• 3–5 years of office administration, workplace operations, facilities, or hospitality experience.
• Experience supporting a fast-paced, high-volume office environment with multiple stakeholders.
• Excellent verbal and written communication skills, with a polished and professional presence.
• Strong organizational, multitasking, and project-management skills, with exceptional attention to detail.
• Ability to work independently, exercise sound judgment, and respond with urgency when priorities change.
• Demonstrated customer-service mindset and ability to build effective relationships across employees, vendors, and internal partners.
• Proficiency in Microsoft Office; experience with workplace-management, ticketing, or budget-tracking systems is a plus.
• Flexibility to support occasional early-morning, evening, or event-related business needs.
• Ability to lift or move 40 lbs. or greater
• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.

Responsibilities

• Oversee daily office operations to ensure a safe, organized, efficient, and professional workplace environment.
• Provide reception coverage; greet, register, and direct guests, manage calls, deliveries, and inquiries.
• Maintain conference rooms and common areas, ensuring presentation readiness and operations.
• Coordinate daily mail, messenger, courier, shipping, and receiving services.
• Support onboarding, badge access, and new-hire tours; assist with offboarding logistics.
• Collaborate with Corporate Services on standards, reporting, and process improvements.

Skills

Office administration

Customer service

Communication

Organization

Problem solving

Tools

Microsoft Office

Workplace management systems

Ticketing systems

Budget tracking systems

Job description

Opensity Solutions is seeking an Office Administrator to maintain a professional, efficient, and welcoming workplace onsite. You will manage daily office operations, reception, conference-space readiness, and vendor relationships, collaborating with Corporate Services to ensure a seamless employee and guest experience.

The role requires 3–5 years in office administration and strong communication, organizational, and multitasking skills.