Facilities Front Desk Graduate Assistant

University of Texas; United States; On-site; USD 25,000 - 35,000; Part time

Job summary

The University of Texas at Austin is hiring a Graduate Assistant for UT Social Work Facilities. The role supports day-to-day operations of Walter Webb Hall and Hargis Hall, serving as the first point of contact for students, faculty, staff and visitors, and assisting with facilities coordination and administrative tasks.

Responsibilities include answering calls and emails, greeting visitors, maintaining directories, updating records, and helping prepare spaces for events.

Qualifications

• Enrolled graduate student at UT Austin.
• Minimum 3.0 GPA.
• Strong professional communication, administrative and customer service skills.
• Experience with providing event and workshop support.
• Proficient Microsoft Office.
• Ability to work independently and collaboratively.
• Strong organizational and time management skills.
• Attention to detail.

Responsibilities

• Answering, forwarding, and screening phone calls; responding to voicemails and emails.
• Greeting students and visitors, providing information, and directing as appropriate.
• Maintaining reception and coworking areas; setting/resetting the Dean’s Conference Room.
• Assist with supply ordering and maintain inventory list.
• Do weekly walks of the building to ensure there are no major issues regarding the space or supply needs.
• Assisting in mail distribution and communication.
• Regularly updating SSW Directory, and school email list serves Maintaining the front desk information binder ensuring information is accurate and up to date.
• Assist with preparing spaces for events.

Skills

Professional communication

Administrative skills

Customer service

Event/workshop support

Independent and collaborative work

Organization

Time management

Attention to detail

Tools

Microsoft Office

Job description

The University of Texas at Austin is hiring a Graduate Assistant for UT Social Work Facilities. The role supports day-to-day operations of Walter Webb Hall and Hargis Hall, serving as the first point of contact for students, faculty, staff and visitors, and assisting with facilities coordination and administrative tasks.

Responsibilities include answering calls and emails, greeting visitors, maintaining directories, updating records, and helping prepare spaces for events.