Facilities Coordinator: Operations & Vendor Liaison

CBRE Group, Inc.; Portsmouth (RI); On-site; USD 42,000 - 62,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors ensuring all facility tasks and work orders are completed. The role sits in the Facilities Management function, supporting Property Managers with repairs and investment plans.

The position involves handling inquiries, collecting work orders, maintaining files, and following established procedures under supervision. Strong MS Office skills and organizational focus are essential.

Qualifications

• Basic proficiency with standard office software and reporting formats.
• Ability to follow basic work routines and standards.
• Strong communication to exchange straightforward information.

Responsibilities

• Coordinate with landlords, tenants, and service providers to implement procedures.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to monitor performance and progress.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Respond to routine inquiries or complaints from clients and staff.
• Follow defined procedures and deliver output under supervision.

Skills

Communication

Microsoft Office

Organizational skills

Math skills

Follow procedures

Education

High School Diploma or GED

Tools

Excel

Word

Outlook

Job description

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors ensuring all facility tasks and work orders are completed. The role sits in the Facilities Management function, supporting Property Managers with repairs and investment plans.

The position involves handling inquiries, collecting work orders, maintaining files, and following established procedures under supervision. Strong MS Office skills and organizational focus are essential.