Facilities Coordinator: Client & Vendor Operations

CBRE; Tucson (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

CBRE seeks a Facilities Coordinator to work with clients, vendors, and contractors ensuring facility tasks and work orders are completed. This role is part of FM support for repairs and investment plans.

You will liaise with landlords, tenants, and service providers to implement procedures and collect work orders, while monitoring progress and reporting outcomes. Strong organizational and MS Office skills are essential.

Qualifications

• High School Diploma or GED in file or equivalent.
• Ability to follow basic work routines and standards.
• Strong communication to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Good organizational skills and inquisitive mindset.
• Basic math skills for simple calculations.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to determine performance and progress.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions, correspondence, and memos; ask clarifying questions when needed.
• Respond to common inquiries or complaints from clients and coworkers.
• Use existing procedures to solve straightforward problems with limited discretion.
• Deliver outputs by following defined procedures under close supervision.
• Delineate duties and tasks with clear methods described.

Skills

Communication

Organization

Basic Math

Follow procedures

Education

High School Diploma or GED

Tools

Microsoft Office

Word

Excel

Outlook

Job description

CBRE seeks a Facilities Coordinator to work with clients, vendors, and contractors ensuring facility tasks and work orders are completed. This role is part of FM support for repairs and investment plans.

You will liaise with landlords, tenants, and service providers to implement procedures and collect work orders, while monitoring progress and reporting outcomes. Strong organizational and MS Office skills are essential.