Facilities Coordinator: Operations & Vendor Liaison

CBRE; Birmingham (AL); On-site; USD 45,000 - 48,000; Full time

Job summary

CBRE is seeking a Facilities Coordinator to support clients, vendors, and contractors in completing facility tasks and work orders. The role sits within Facilities Management, providing coordination with Property Managers on repairs and investment plans.

Ideal candidates have a High School Diploma or GED, basic math ability, and strong organizational and communication skills. The position emphasizes following defined processes and reporting formats under supervision.

Qualifications

• High School Diploma or GED required; up to 2 years of related experience preferred.
• Able to follow basic work routines and standards.
• Strong communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Good organizational skills and an inquisitive mindset.
• Basic math skills for calculating percentages, discounts, and markups.

Responsibilities

• Coordinate with clients, vendors, and contractors to ensure completion of facility tasks and work orders.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to monitor performance and progress status.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and communicate clearly through memos and inquiries.
• Respond to inquiries or complaints from clients, coworkers, and supervisors.
• Apply existing procedures to resolve straightforward problems under close supervision.

Skills

Communication skills

Microsoft Office

Organizational skills

Basic math

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

CBRE is seeking a Facilities Coordinator to support clients, vendors, and contractors in completing facility tasks and work orders. The role sits within Facilities Management, providing coordination with Property Managers on repairs and investment plans.

Ideal candidates have a High School Diploma or GED, basic math ability, and strong organizational and communication skills. The position emphasizes following defined processes and reporting formats under supervision.