Facilities Coordinator – Office & Guest Services

Jones Lang LaSalle Incorporated; Wilmington (DE); On-site; USD 42,000 - 62,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Facilities Coordinator to keep client facilities running smoothly. You will support the Facilities Management team with daily operations, vendor coordination, and a focus on delivering an excellent workplace experience.

The role emphasizes organizational skills, a service-first mindset, and the ability to manage multiple priorities in a collaborative environment. On-site Wilmington, DE position with comprehensive benefits.

Qualifications

• Strong customer service orientation and professionalism.
• Ability to plan and manage work under time constraints.
• Multitask and work independently with minimal supervision.
• Proficiency in MS Office and strong written/verbal communication.
• Excellent organizational and interpersonal skills.
• Collaborative working style and attention to detail.
• Proficiency in Excel, including custom administrative reports.

Responsibilities

• Support Facility Management with tactical planning to meet team goals.
• Provide facility-specific assistance and adapt to daily priorities.
• Help manage the facility: pantry operations, hospitality staff, and supply orders.
• Assist with meeting/conference room reservations and readiness checks.
• Coordinate and schedule maintenance activities, including PMs.
• Monitor office environment and assist with general facility services.
• Be a friendly interface for clients, visitors, and vendors.
• Ensure follow-up to close the loop on requests and concerns.
• Guide vendors and service providers to minimize disruption to the client environment.

Skills

Customer service

Time management

Multitasking

MS Office

Written communication

Verbal communication

Interpersonal skills

Organization

Collaboration

Excel reporting

Education

Associate's degree in Facilities Management

Building Services

Business Administration

Tools

Budget tracking

Vendor coordination

Job description

Jones Lang LaSalle Incorporated (JLL) is seeking a Facilities Coordinator to keep client facilities running smoothly. You will support the Facilities Management team with daily operations, vendor coordination, and a focus on delivering an excellent workplace experience.

The role emphasizes organizational skills, a service-first mindset, and the ability to manage multiple priorities in a collaborative environment. On-site Wilmington, DE position with comprehensive benefits.