Facilities Coordinator

Jersey Digs; Jersey City (NJ); On-site; USD 49,000 - 60,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and holidays

Daily Pay early access to earned wages

Job summary

JLL is seeking a Facilities Coordinator in Jersey City, NJ to manage day-to-day operations for a client facility. You will be the key contact for occupants, vendors, and service providers, driving timely resolution of issues and maintaining a safe, efficient workplace.

The role requires organization, proactive problem-solving, and collaboration with property management, engineering, and vendor teams to ensure smooth operations and accurate records.

Qualifications

• High school diploma or equivalent; associate degree in facilities management, business administration, or related field preferred
• 1-3 years of experience in facilities, property management, hospitality, or related operational role
• Strong organizational and multi-tasking abilities
• Clear and professional written and verbal communication
• Proficient with work order systems and common workplace software
• Able to work independently and in a team setting
• Willingness to walk the facility regularly and respond on-site as needed

Responsibilities

• Respond to facility-related service requests and coordinate timely resolution with internal teams or external vendors
• Monitor work order systems to track progress and document tasks
• Support scheduling and coordination of preventive maintenance across building systems
• Assist with vendor management, including scheduling visits, verifying documentation, and reviewing invoices
• Conduct regular facility walkthroughs to identify maintenance needs and safety concerns
• Coordinate space planning, moves, and minor office reconfigurations with stakeholders
• Maintain records related to facility operations, inspections, and vendor contracts
• Support emergency preparedness efforts, including drills and incident reporting
• Assist occupants and ensure common areas remain clean and presentable

Skills

Organizational skills

Written and verbal communication

Team collaboration

Education

High school diploma or equivalent

Associate degree in facilities management or related field

Tools

Work order management systems

Microsoft Office

Job description

Overview

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As a Facilities Coordinator at JLL, you will play a vital role in ensuring the smooth, safe, and efficient day-to-day operation of a client’s facility or portfolio of properties. You will serve as a key point of contact for building occupants, vendors, and service providers, helping to resolve issues quickly and maintain a positive, well-functioning workplace environment. This role suits someone who is organized, proactive, and genuinely enjoys solving problems before they escal. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and as a Facilities Coordinator, you will be at the heart of that mission, supporting the people and spaces that keep businesses running. You will work closely with property management, engineering, and vendor teams, and your attention to detail will directly impact the experience of everyone who walks through the building’s doors.

What your day-to-day will look like

• Respond to facility-related service requests and coordinate timely resolution with internal teams or external vendors
• Monitor work order systems to track progress, ensure accurate documentation, and follow up on outstanding tasks
• Support the scheduling and coordination of preventive maintenance activities across building systems
• Assist with vendor management, including scheduling service visits, verifying compliance documentation, and reviewing invoices
• Conduct regular walkthroughs of the facility to identify maintenance needs, safety concerns, or opportunities for improvement
• Help coordinate space planning, moves, and minor office reconfigurations in partnership with relevant stakeholders
• Maintain accurate records related to facility operations, inspections, and vendor contracts
• Support emergency preparedness efforts, including fire drills, safety audits, and incident reporting
• Contribute to a welcoming environment by assisting with occupant inquiries and ensuring common areas remain functional and presentable

Required qualifications

• High school diploma or equivalent; associate degree in facilities management, business administration, or related field preferred
• 1-3 years of experience in facilities, property management, hospitality, or a related operational role
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Clear and professional written and verbal communication skills
• Comfortable using work order management systems, Microsoft Office, and other basic workplace technology
• Ability to work both independently and collaboratively as part of a team
• Willingness to walk the facility regularly and respond to on-site needs as they arise

Preferred qualifications

• Experience working within a commercial real estate, corporate services, or facilities outsourcing environment
• Familiarity with building systems (HVAC, electrical, life safety) at a working knowledge level
• Exposure to vendor contract administration or basic budget tracking
• Certification or coursework related to facilities management (e.g., FMP, CFM) is a plus

Schedule: M-F 8AM-5PM

Location: Jersey City, NJ

Expected compensation for this position

54,800.00 – 54,800.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Personalized benefits that support personal well-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay