Facilities & Administrative Support Specialist

My Florida Families; Tallahassee (FL); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

State Group Insurance coverage

Employer retirement contributions

9 paid holidays

Annual and sick leave

Student Loan Forgiveness Program

Flexible Spending Accounts

Tuition Fee Waivers

Professional environment

Job summary

The Department of Education in Florida seeks an Administrative Assistant I in Tallahassee to perform intermediate-level administrative support under general supervision of the Chief of General Services. Duties include managing building access and badging, parking services, emergency notifications, and coordinating facility work orders to support agency operations.

Responsibilities involve maintaining visitor logs, responding to calls, and ensuring accuracy of records.

Qualifications

• Knowledge of administrative and office principles and practices.
• Ability to work independently and perform tasks with limited guidance.
• Ability to communicate clearly and effectively both verbally and in writing.
• Proficient in using Microsoft Office Word, Excel, Outlook.
• Ability to answer multiline phone system.

Responsibilities

• Administer and maintain the Turlington Building badging program, including issuing badges and monitoring access.
• Generate and maintain monthly and other access-related reports.
• Serve as parking administrator, maintain records, collect payments, and oversee program operations.
• Answer and route calls via the department's main telephone line.
• Maintain employee/contractor access within agency systems and emergency notification systems.
• Coordinate facility operations and track maintenance work orders.
• Maintain and update visitor logs and related records.
• Perform other duties as assigned.

Skills

Administrative principles

Independent work

Clear communication

Multiline phone system

Microsoft Word

Microsoft Excel

Microsoft Outlook

Tools

Microsoft Office Suite

Job description

The Department of Education in Florida seeks an Administrative Assistant I in Tallahassee to perform intermediate-level administrative support under general supervision of the Chief of General Services. Duties include managing building access and badging, parking services, emergency notifications, and coordinating facility work orders to support agency operations.

Responsibilities involve maintaining visitor logs, responding to calls, and ensuring accuracy of records.