Administrative Specialist: HR & Office Operations

Florida; Lake City (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

State of Florida Department of Transportation in Lake City, FL is seeking a full-time administrative support role focusing on front desk coverage, HR paperwork, and training coordination. The position involves budget and procurement responsibilities, calendar management, and routine office duties within a state agency.

The ideal candidate will have a high school diploma or GED, strong knowledge of office procedures, and the ability to work collaboratively with district HR and operations staff.

Qualifications

• High School diploma or GED required.
• Knowledge of budget management and/or procurement of goods and services.
• Knowledge of records and file management.

Responsibilities

• Perform front desk receptionist coverage and support administration.
• Prepare personnel actions and HR paperwork in accordance with department requirements.
• Coordinate staff training plans and disseminate training information.
• Process fiscal paperwork and travel reimbursements.
• Maintain motor vehicle logs and related records.
• Assist with inventory management and reporting and schedules.

Skills

Office procedures

Budget management

Records management

Planning

Organizing

Communication

Customer service

Timekeeping

Following instructions

Education

High School diploma

HSE Certification

Tools

SharePoint

Microsoft Office

Databases

Job description

State of Florida Department of Transportation in Lake City, FL is seeking a full-time administrative support role focusing on front desk coverage, HR paperwork, and training coordination. The position involves budget and procurement responsibilities, calendar management, and routine office duties within a state agency.

The ideal candidate will have a high school diploma or GED, strong knowledge of office procedures, and the ability to work collaboratively with district HR and operations staff.