In-Office Administrative Assistant — Tallahassee

The Florida Bar; Tallahassee (FL); On-site; USD 29,000 - 35,000; Full time

Job summary

The Florida Bar in Tallahassee, FL is seeking an Administrative Support 1 to provide clerical and office support to the General Counsel's office. You will handle inquiries by phone, email, and mail, manage public records requests, and assist with division programs and staff daily operations.

Typical duties include processing CSF claims, maintaining provider and annual reporting records, and coordinating communications with legal staff.

Qualifications

• High School Diploma (or its equivalency).
• One year administrative office experience.

Responsibilities

• Responds to inquiries via telephone, emails, and letters regarding division/department programs, including the CSF, qualifying providers, and public records.
• Provides administrative assistance and support to assigned division/department programs and staff.
• Enters public records requests in TFB application; tracks completion; reviews public records queue for timely completion and sends reminders to staff as needed; redacts as necessary; and interacts regularly with the General Counsel and Deputy General Counsel about satisfying requests.
• Opens and reviews new CSF claim files, generates letters to claimants and respondents, conducts docket searches to determine if any legal services were performed by respondents, reviews lawyer regulation database for relevant documentation, and notifies supervisor and Director/Deputy General Counsel that files are ready for review.
• Monitor dedicated qualifying provider email and process incoming annual reports and new attorney registrations. Confirm eligibility of participating attorneys, maintain qualifying provider webpage including the online list of qualifying providers with current annual reports. Coordinate the annual reporting renewal process.
• Performs other duties as assigned.

Skills

MS Word

Excel

Outlook

Use of databases

Education

High School Diploma

Job description

The Florida Bar in Tallahassee, FL is seeking an Administrative Support 1 to provide clerical and office support to the General Counsel's office. You will handle inquiries by phone, email, and mail, manage public records requests, and assist with division programs and staff daily operations.

Typical duties include processing CSF claims, maintaining provider and annual reporting records, and coordinating communications with legal staff.