Operations Admin Assistant – HR & Records

Florida; Tallahassee (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

The Florida Division of Emergency Management in Tallahassee, FL is seeking an OPS Administrative Assistant I to provide essential administrative support to the Office of Human Resources and multiple program areas.

You will handle data entry, records management, public records requests, internship onboarding, and timekeeping support, while assisting with recruitment, benefits, and special projects as needed.

Qualifications

• 2+ years of administrative experience in a professional office setting.
• Experience using Microsoft Office Suite and ability to learn FDEM enterprise systems.
• Ability to work extended hours during emergencies and deployments as needed.

Responsibilities

• Administrative duties: scanning, copying, data entry, spreadsheet maintenance, drafting and editing documents.
• Records management: maintain personnel and payroll files and adjust records as required by law.
• Public records and employment verification requests processing and redaction as needed.
• Internship program support: assist with applications, selections and onboarding.
• Assist with timekeeping, recruitment, classifications, and benefits; support special projects.
• Perform other duties as assigned.

Skills

Oral and written communication

Organizational skills

Customer service

Multitasking

Research & reporting

Microsoft Office proficiency

Tools

Microsoft Office Suite

FDEM enterprise systems

Job description

The Florida Division of Emergency Management in Tallahassee, FL is seeking an OPS Administrative Assistant I to provide essential administrative support to the Office of Human Resources and multiple program areas.

You will handle data entry, records management, public records requests, internship onboarding, and timekeeping support, while assisting with recruitment, benefits, and special projects as needed.