Executive Wealth Administrative & Travel Specialist

The Blackstone Group L.P.; Bethpage (NY); On-site; USD 70,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Life insurance

401(k) plan

Discretionary bonuses

Equity eligibility

Job summary

The Blackstone Group L.P. is seeking an experienced administrative professional to manage complex calendars, travel, and executive support for senior leaders in a fast-paced financial services environment.

You will coordinate travel details, maintain meticulous records in Excel, handle confidential communications, and support internal events and firm culture initiatives. This role demands discretion, reliability, and superior organizational skills.

Qualifications

• 15+ years of administrative assistant experience, preferably within financial services, or a similarly dynamic professional environment
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
• Exceptional organizational skills with strong attention to detail
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred
• A high level of professionalism, discretion, and commitment to confidentiality
• Excellent written and verbal communication skills
• A self-starter with strong follow-through and accountability

Responsibilities

• Managing complex calendars, scheduling and prioritizing internal and external meetings while coordinating seamlessly with other assistants.
• Serving as the primary point of contact and gatekeeper, handling calls and correspondence with professionalism and discretion.
• Building and maintaining relationships with Blackstone and client assistants to secure priority access to high-demand meetings for executives.
• Coordinating conference room bookings and guest registration to ensure a smooth on-site experience.
• Arranging comprehensive domestic and international travel including flights, visas, hotels, and itineraries.
• Overseeing corporate expense management and timely reimbursements.
• Maintaining tracking systems in Excel to monitor projects and deadlines.
• Supporting firm culture and team engagement initiatives.
• Providing back-up administrative coverage for senior professionals as needed.

Skills

Administrative experience

Organization

Discretion

Multitasking

Communication skills

Professionalism

Accountability

Microsoft Office

PowerPoint

Excel

Outlook

Concur

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Concur

Job description

The Blackstone Group L.P. is seeking an experienced administrative professional to manage complex calendars, travel, and executive support for senior leaders in a fast-paced financial services environment.

You will coordinate travel details, maintain meticulous records in Excel, handle confidential communications, and support internal events and firm culture initiatives. This role demands discretion, reliability, and superior organizational skills.