Executive Assistant to Strategy & Relationships Lead

Blackstone; New York (NY); On-site; USD 120,000 - 165,000; Full time

Job summary

Blackstone is seeking an Executive Assistant to support the Head of Blackstone Strategic Relationships. You will manage complex calendars, coordinate meetings and travel, and serve as a gatekeeper for internal and external stakeholders.

The role requires discretion, superb communication, and the ability to adapt in a fast-paced environment. Proficiency in MS Office and Concur will help you handle expenses, reports, and projects across domestic and international settings.

Qualifications

• Proactive, solutions-oriented mindset that anticipates challenges and resolves issues before they escalate.
• Strong collaboration skills and effectiveness in team-based environments.
• Excellent written and verbal communication skills.
• High adaptability and excels in fast-paced, dynamic environments while managing competing priorities.
• Performs duties with the highest level of confidentiality and professional integrity.
• Exceptional attention to detail and strong organizational skills.
• A sense of ownership and accountability, independently driving projects through completion.
• Comfort interacting with senior management on a regular basis.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• A willingness to learn and stay current with emerging technologies and tools.
• Familiarity with Concur or similar expense management systems.

Responsibilities

• Managing highly complex calendars, including scheduling internal and external meetings, confirming appointments, and partnering closely with other assistants to ensure seamless business coordination.
• Serving as a gatekeeper and primary point of contact for all internal and external stakeholders.
• Coordinating meetings and calls across multiple stakeholders, demonstrating flexibility and responsiveness to frequent changes and shifting priorities.
• Arranging and managing intensive domestic and international travel, including maintaining detailed travel spreadsheets and preparing comprehensive trip packets.
• Providing detailed itineraries and ensuring all travel logistics are planned, communicated, and executed flawlessly.
• Preparing, reviewing, and submitting complex expense reports with a high degree of accuracy, ensuring full compliance with company policies.
• Supporting a wide range of ad hoc and special projects as needed.

Skills

Calendar management

Stakeholder management

Travel planning

Expense reporting

Communication skills

Confidentiality

Attention to detail

Ownership

Interacting with senior management

MS Office

Concur

Tools

Concur

Excel

PowerPoint

Outlook

Job description

Blackstone is seeking an Executive Assistant to support the Head of Blackstone Strategic Relationships. You will manage complex calendars, coordinate meetings and travel, and serve as a gatekeeper for internal and external stakeholders.

The role requires discretion, superb communication, and the ability to adapt in a fast-paced environment. Proficiency in MS Office and Concur will help you handle expenses, reports, and projects across domestic and international settings.