Private Wealth - Administrative Assistant

The Blackstone Group L.P.; Bethpage (NY); On-site; USD 70,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Life insurance

401(k) plan

Discretionary bonuses

Equity eligibility

Job summary

The Blackstone Group L.P. is seeking an experienced administrative professional to manage complex calendars, travel, and executive support for senior leaders in a fast-paced financial services environment.

You will coordinate travel details, maintain meticulous records in Excel, handle confidential communications, and support internal events and firm culture initiatives. This role demands discretion, reliability, and superior organizational skills.

Qualifications

• 15+ years of administrative assistant experience, preferably within financial services, or a similarly dynamic professional environment
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
• Exceptional organizational skills with strong attention to detail
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred
• A high level of professionalism, discretion, and commitment to confidentiality
• Excellent written and verbal communication skills
• A self-starter with strong follow-through and accountability

Responsibilities

• Managing complex calendars, scheduling and prioritizing internal and external meetings while coordinating seamlessly with other assistants.
• Serving as the primary point of contact and gatekeeper, handling calls and correspondence with professionalism and discretion.
• Building and maintaining relationships with Blackstone and client assistants to secure priority access to high-demand meetings for executives.
• Coordinating conference room bookings and guest registration to ensure a smooth on-site experience.
• Arranging comprehensive domestic and international travel including flights, visas, hotels, and itineraries.
• Overseeing corporate expense management and timely reimbursements.
• Maintaining tracking systems in Excel to monitor projects and deadlines.
• Supporting firm culture and team engagement initiatives.
• Providing back-up administrative coverage for senior professionals as needed.

Skills

Administrative experience

Organization

Discretion

Multitasking

Communication skills

Professionalism

Accountability

Microsoft Office

PowerPoint

Excel

Outlook

Concur

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Concur

Job description

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram. Blackstone Private Wealth Blackstone Private Wealth was established to answer the growing demand for Blackstone products from high-net worth investors. Partnering with many of the world’s largest private banks and wealth management firms as well as family offices, Blackstone’s Private Wealth team packages and delivers the full breadth of Blackstone’s alternative product capability to these firms and their clients and provides ongoing product and advisor support, as well as education and training around alternatives.

Job Description

• Managing complex calendars, scheduling and prioritizing internal and external meetings while coordinating seamlessly with other assistants.
• Serving as the primary point of contact and gatekeeper, handling calls and correspondence with professionalism and discretion.
• Building and maintaining strong relationships with both Blackstone and client assistants to help secure priority access to high-demand and time-sensitive meeting opportunities for executives.
• Coordinating conference room bookings and meeting logistics; welcoming and registering visitors in the guest management system to ensure a smooth on-site experience.
• Coordinating logistics for conferences and large meetings, managing schedules, materials, and vendor arrangements.
• Arranging comprehensive domestic and international travel, including flights, visas/passports, ground transportation, hotels, and detailed itineraries.
• Overseeing corporate expense management, tracking receipts, preparing reports, and ensuring timely and accurate reimbursements.
• Maintaining and managing tracking systems in Excel to monitor projects, deadlines, and operational workflows.
• Assisting in organizing and supporting firm culture and team engagement initiatives.
• Supporting special projects and ad hoc initiatives, including planning and executing internal events.
• Providing back-up administrative coverage for other senior professionals and team members as needed.

Qualifications

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. The successful candidate should have:

• 15+ years of administrative assistant experience, preferably within financial services, or a similarly dynamic professional environment
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
• Exceptional organizational skills with strong attention to detail
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred
• Proven effectiveness in fast-paced environments
• A high level of professionalism, discretion, and commitment to confidentiality
• Excellent written and verbal communication skills
• A self-starter with strong follow-through and accountability

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range: $70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location.

For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

• Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.

All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis.

Please speak with your Blackstone Recruiting contact with any questions.

At Blackstone, we look to attract and retain the brightest minds in the business, hiring professionals across a wide range of disciplines. Our employees are integral to the firm’s identity, contributing to a culture of integrity, professionalism and excellence. It is their dedication and passion for their work that has helped Blackstone become a trusted partner for some of the largest institutional investors in the world. We encourage independent thinking and reward initiative, while providing services to help employees grow professionally. Our global business platform and brand reputation provide an unparalleled launch pad for growing your career.