Executive Travel & Personal Assistant to CEO

Higgsfield AI; San Francisco (CA); On-site; USD 110,000 - 175,000; Full time

Benefits offered by this job

Equity

Medical Insurance

401(k) matching

In‑office in San Francisco

Job summary

Higgsfield AI is seeking an Executive Personal Assistant to provide high‑touch support to the CEO, including travel, personal logistics, and day‑to‑day admin across domestic and international tasks.

The role requires extensive travel, strong judgment, and the ability to manage complex itineraries end to end. Based in San Francisco, you will work in the Office of the CEO and report to the Chief of Staff.

Qualifications

• 5+ years of experience providing executive or high‑touch support.
• Fluent Russian and English.
• Strong travel management experience, including visas and multi‑city itineraries.
• Willingness to travel extensively and be in‑office when needed.
• Calm, discreet, and highly responsive under pressure.

Responsibilities

• Provide hands‑on travel, personal, logistical, and administrative support to the CEO.
• Manage complex domestic and international travel, visas, hotels, and itineraries.
• Plan destinations, routes, meetings, and timing to ensure smooth trips.
• Travel with the CEO and coordinate meals, luggage, drivers, and security as needed.
• Handle personal logistics, reservations, gifts, and family travel coordination.
• Coordinate with Chief of Staff and executive team on evolving plans.
• Execute requests end‑to‑end without outsourcing or delegation.
• Track expenses and reconcile them through finance tools.

Skills

Executive support

Travel management

Communication

Discretion

Coordination

Job description

Higgsfield AI is seeking an Executive Personal Assistant to provide high‑touch support to the CEO, including travel, personal logistics, and day‑to‑day admin across domestic and international tasks.

The role requires extensive travel, strong judgment, and the ability to manage complex itineraries end to end. Based in San Francisco, you will work in the Office of the CEO and report to the Chief of Staff.