Executive Assistant

Higgsfield Inc.; San Francisco (CA); Hybrid; USD 110,000 - 145,000; Full time

Benefits offered by this job

Equity

Hybrid work model

Benefits package

Job summary

Higgsfield AI is seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Strategy Officer/Co-Founder. This role provides high-level executive support, optimizes executive effectiveness, and ensures seamless day-to-day operations for company leadership.

You will operate at the center of the organization, managing complex schedules, coordinating critical activities, and driving operational excellence in a fast-paced, high-growth environment where discretion is

Qualifications

• 3–6+ years of EA experience supporting senior executives.
• Experience in environments such as VC/PE/consulting or hypergrowth tech.
• Strong organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Ability to travel.

Responsibilities

• Manage highly complex calendars across multiple time zones.
• Coordinate domestic and international travel, including itineraries.
• Prepare executives for meetings with agendas and materials.
• Draft, edit, and manage executive communications.
• Coordinate leadership, board, and investor meetings.
• Support strategic initiatives and protect confidential information.

Skills

Calendar management

Travel coordination

Executive communications

Discretion & confidentiality

Cross-functional liaison

Job description

Why work at Higgsfield AI?

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.

We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.

Role Overview

We are seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Strategy Officer/Co-Founder. This role is responsible for providing high-level executive support, maximizing executive effectiveness, and ensuring seamless day-to-day operations for company leadership.

You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence. The ideal candidate is proactive, highly organized, and thrives in fast-paced, high-growth environments where priorities shift quickly and discretion is essential.

The ideal candidate has experience supporting founders, CEOs, managing partners, or senior executives in environments such as venture capital, private equity, management consulting, investment banking, or high-growth technology companies.

Key Responsibilities

Executive Support

• Manage highly complex calendars across multiple time zones and competing priorities.

• Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes.

• Assist with in-person events/appearances (must be able to travel).

• Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation.

• Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests.

• Track action items and ensure follow-through across executive meetings and company initiatives.

• Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites.

• Draft, edit, and manage executive communications and correspondence.

• Partner closely with executives to maximize efficiency, productivity, and effectiveness.

• Handle confidential and highly sensitive information with exceptional judgment and discretion.

Cross-Functional Coordination

• Serve as a key liaison between executives and internal and external stakeholders.

• Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities.

• Manage logistics for investors, board members, customers, partners, and candidates.

• Support strategic initiatives and special projects as assigned by leadership.

• Help create structure and operational excellence in a fast-moving, high-growth environment.

Office Operations & Workplace Support

• Coordinate office logistics and workplace vendors as needed.

• Support planning and execution of company events, leadership offsites, and team gatherings.

• Assist with visitor, candidate, and investor hospitality.

• Help ensure office spaces are organized, professional, and operating smoothly.

• Support onboarding logistics and workplace coordination in partnership with People Operations and IT.

Knowledge, Skills, and Qualifications

• 3-6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.

• Experience supporting senior executives within one or more of the following environments:

  • Venture Capital

  • Private Equity

  • Management Consulting

  • Investment Banking

  • Hypergrowth Technology Companies

• Demonstrated experience supporting founders or CEOs in fast-paced organizations.

• Exceptional organizational and project management skills.

• Outstanding written and verbal communication abilities.

• Strong business judgment and problem-solving skills.

• Ability to manage multiple priorities with minimal direction.

• High level of professionalism, discretion, and confidentiality.

• Must be able to travel.

Compensation & Benefits

We offer a competitive and thoughtfully structured compensation package designed to align with impact and growth.

Base Salary: The anticipated salary range for this role is $110,000 - $145,000, depending on experience, skills, and location.

In addition to cash compensation, we offer equity and a comprehensive benefits package to support you both professionally and personally.

This is a hybrid role based in the San Francisco Bay Area. Team members are expected to work from our San Francisco office at least three full days per week, with the remaining days worked remotely and are expected to be available during agreed working hours and to maintain sufficient overlap with the relevant team’s time zone. We value in-person collaboration, active communication, responsiveness, and close partnership across teams.

Higgsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.