Executive Personal Assistant to the CEO

Higgsfield AI; San Francisco (CA); Sur place; USD 110 000 - 175 000; Plein temps

Avantages offerts par ce poste

Equity

Medical Insurance

401(k) matching

In‑office in San Francisco

Résumé du poste

Higgsfield AI is seeking an Executive Personal Assistant to provide high‑touch support to the CEO, including travel, personal logistics, and day‑to‑day admin across domestic and international tasks.

The role requires extensive travel, strong judgment, and the ability to manage complex itineraries end to end. Based in San Francisco, you will work in the Office of the CEO and report to the Chief of Staff.

Qualifications

• 5+ years of experience providing executive or high‑touch support.
• Fluent Russian and English.
• Strong travel management experience, including visas and multi‑city itineraries.
• Willingness to travel extensively and be in‑office when needed.
• Calm, discreet, and highly responsive under pressure.

Responsabilités

• Provide hands‑on travel, personal, logistical, and administrative support to the CEO.
• Manage complex domestic and international travel, visas, hotels, and itineraries.
• Plan destinations, routes, meetings, and timing to ensure smooth trips.
• Travel with the CEO and coordinate meals, luggage, drivers, and security as needed.
• Handle personal logistics, reservations, gifts, and family travel coordination.
• Coordinate with Chief of Staff and executive team on evolving plans.
• Execute requests end‑to‑end without outsourcing or delegation.
• Track expenses and reconcile them through finance tools.

Connaissances

Executive support

Travel management

Communication

Discretion

Coordination

Description du poste

Why work at Higgsfield AI?

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.

We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.

About the role:

Higgsfield AI is seeking an Executive Personal Assistant to provide high-touch, hands‑on support to our CEO across travel, personal logistics, and day‑to‑day administrative needs.

This role is focused on personally managing the details that keep the CEO's travel and day‑to‑day logistics running smoothly, from visas and flights to meals, luggage, transportation, reservations, and last‑minute changes. Success in this role requires exceptional attention to detail, strong judgment, high availability, and a willingness to handle logistics directly from start to finish.

The role requires significant travel and availability. This role reports to the Chief of Staff / Strategic Initiatives and works closely with the broader Office of the CEO.

What you’ll do:

• Provide hands‑on day‑to‑day travel, personal, logistical, and administrative support to the CEO.
• Personally manage complex domestic and international travel, including visas, flights, hotels, airport services, ground transportation, multi‑city itineraries, and last‑minute changes.
• Plan ahead for each destination, including routes, meeting locations, restaurants, transportation timing, and other practical details.
• Travel with the CEO and make sure each trip runs smoothly, including check‑ins, meals, luggage, clothing, drivers, security coordination, and changing plans as needed.
• Handle personal logistics and errands, including restaurant reservations, gifts, swag, family travel coordination, and other last‑minute needs.
• Coordinate closely with the CEO’s spouse, family, Chief of Staff, and broader Office of the CEO when logistics or plans change.
• Personally execute requests end to end rather than outsourcing or delegating them to travel agencies, concierge services, or other assistants.
• Track expenses carefully and ensure timely, accurate reconciliation and follow‑up through Ramp and other finance tools.

Requirements:

• 5+ years of experience providing executive, principal, family office, or similarly high‑touch support.
• Fluent Russian and English.
• Strong experience personally managing complex international travel, including visas, multi‑city itineraries, and last‑minute changes.
• Willingness and ability to travel extensively, including international trips and stretches of up to three weeks away at a time.
• Strong judgment, attention to detail, and the ability to anticipate needs and solve logistical problems quickly.
• Comfortable personally executing detailed administrative and logistical tasks without relying on further delegation or outsourcing.
• Calm, discreet, resourceful, and highly responsive under pressure.
• Strong written and verbal communication skills and comfort communicating directly with vendors, family members, internal teams, and external partners.
• Strong cost awareness and disciplined expense management.
• Collaborative and transparent, with the ability to work closely with a Chief of Staff and broader executive support team.
• Must be based in San Francisco or within reasonable commuting distance and able to work fully in office whenever the CEO is in San Francisco.

Compensation & Benefits

• We offer a competitive and thoughtfully structured compensation package designed to align with impact, experience, and long‑term growth.
• Base Salary: The anticipated salary range for this role is $110,000 - $175,000+, depending on experience, skills, scope, and location.
• Equity: In addition to cash compensation, employees are eligible to participate in the company’s stock option program and share in Higgsfield’s long‑term growth.
• Benefits: We offer a comprehensive benefits package designed to support employees professionally and personally, including medical, dental, and vision insurance, a competitive 401(k) retirement plan with company matching, and additional benefits and perks.
• The opportunity to work on ambitious AI products alongside a highly experienced, fast‑moving, and international team.
• Significant ownership, direct impact, and opportunities for professional growth as the company scales.

Higgsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.